Job Description
Team Administrator - London
Posting Start Date: 8/14/26
Requisition ID: 67825
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Informations générales
London, United Kingdom, WC1A 1HB
RED ENGINEERING DESIGN LIMITED
Administrative Support / Secretary
Permanent
Full - Time
Team Administrator - London
RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.
Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.
We now seek an experienced Team Administrator to join our London office.
Role Responsibilities
To provide professional and effective administration support to the project delivery team in conjunction with assisting in the smooth running of projects .
Act as the main point of contact for all administrative tasks following the company project delivery process
Act on delegated tasks in relation to the coordination of RFPs/PQQs/Tenders
Responsible for the setting up of all enquiries and projects following company process, and communicating the details to the project team
Creation of project collaboration Microsoft Teams channels using standard folder structure
Formatting of specifications, reports, presentations etc using company templates, and timely processing of general correspondence
Checking of project documentation to ensure QA procedures are met, raising any inconsistencies and correcting as appropriate
Responsible for the setting up and maintaining project team CVs, liaising with team members as required
Arranging internal, external and online meetings for the project team, including arranging meeting room bookings, catering as required
Reconcile corporate credit card activity on a monthly basis
Archiving of closed project and enquiry folders
Arranging couriers and receiving packages for distribution
Assist with the completion of expenses and timesheets on behalf of the project team
Administration of holiday leave for the project team
Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy
Support project QA compliance and document filing
Assistance with onboarding and offboarding of project team members
Ownership of project team organograms
Manage project team central inbox, responding to each request efficiently, and in a timely manner
Coordination of project team site H&S cards i.e. CSCS, Skillcard
Assisting with engineer site activities i.e. issuing/ordering PPE; risk assessment/method statements; monitoring company booking system
Assisting with event coordination, both internal and external including CPDs
Coordination of NDA's via Docusign for project team, following process to align with legal team requirements
Attendance and participation at the Global and Europe Admin Team meetings
Holiday cover for other admin team members i.e. helping to cover the Office Manager in their absence
Ad hoc admin support tasks, including becoming an Admin Champion for a specific area
Role Requirements
Previous experience in team secretarial/administrator support role
Previous experience working in a busy office environment within the consultancy sector (desirable)
Possess exemplary time management, multi-tasking, and organisational skills while able to work independently
Good organisation skills
Ability to prioritise own workload
Accuracy / excellent attention to detail
Hours flexibility (able to carry out overtime at short notice)
Excellent interpersonal and communication skills both orally and written
Ability to work to tight deadlines
Excellent knowledge of Microsoft Office 365 suite including Word; PowerPoint; Excel; Outlook; Teams (essential)
Knowledge of G-Suite (desirable)
Knowledge of Salesforce, Planisware, Temis and Solar Winds ARM (desirable)
Knowledge of Docusign (desirable)
Excellent team player
Understanding of engineering terms (desirable)
Good understanding of international working and business operations of a global consultancy (desirable)
Benefits
RED offers a variety of benefits, including but not limited to:
23 days annual leave rising to 28 days annual leave over 5 years’ service
Holiday purchase and buy back scheme
Hybrid Working
Contributory company pension scheme
Healthcare Scheme (Company funded cover is dependant on level)
Non-contractual bonus awards
Training sponsorship
Charity volunteering leave
Wellness days/ initiatives.
Salary commensurate with experience.
Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
We offer a comprehensive benefits package and are an equal opportunities employer.
- This role will ideally suit those with the right to live & work in the UK without restrictions.
RED is a company of Tractebel.
Business Unit: Tractebel
Division: Tractebel Div2
Legal Entity: RED ENGINEERING DESIGN LIMITED
Company Name: RED
Minimum Base Salary:Maximum Base Salary:Pay Basis:
Nos valeurs
L’inclusion et la diversité sont au cœur de notre politique de ressources humaines. Nous assurons l'égalité des chances entre tous les candidats et sommes engagés à créer l’environnement de travail le plus accessible possible.
