Purpose of the role
We are looking for a proactive and organised Team Coordinator to support Arup's Technical Services (TSS) team. This role is key to ensuring the smooth day-to-day running of the team by providing high-quality administrative and coordination support across projects, business operations and team activities. You'll work closely with colleagues across the business, helping to keep processes running efficiently while contributing to a positive and collaborative team environment.
What You'll Do
- Provide administrative support across projects and team activities
- Coordinate meetings, manage diaries and arrange team events
- Prepare, format and proofread documents, reports and presentations
- Take meeting notes and ensure actions are captured and followed up
- Support project administration and assist with business operations activities
- Help coordinate onboarding activities and wider team administration
- Assist with bids, proposals and other business development activities
- Work collaboratively with stakeholders across the business to support successful project delivery
- Maintain accurate records and handle confidential information with discretion
- Support the wider Technical Services team with day-to-day coordination requirements
The Skills you'll need
- Previous experience in an administration, team coordination, office support or receptionist role
- Strong organisational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Strong attention to detail and ability to produce high-quality documentation
- Confident user of Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Ability to work independently while also collaborating effectively with others
- Proactive, flexible and solutions-focused approach
- Comfortable working in a fast-paced professional environment
- Ability to handle sensitive and confidential information appropriately
- Experience supporting professional services, engineering or technical teams would be beneficial but is not essential
Why Arup
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.
Job Reference: ARB01300
