Salary - £12.71
Hours - 15 -20 hours per week (flexible on hours)
This role is initially for 6 months.
Job Overview
Are you someone who loves keeping things organised, making sure the details are covered and keeping everything moving in the right direction? We’re looking for an organised, proactive and adaptable Admin & Planning Coordinator to join our team and play a key role in keeping our Installation operations running smoothly.
This is a varied role where no two days are the same. You’ll be at the heart of coordinating installation projects, working closely with our Installation teams, customers and internal departments to make sure everything is delivered as smoothly as possible.
This is a great opportunity for someone who is naturally organised, enjoys problem-solving and can confidently juggle multiple priorities in a fast-paced environment. If you’re someone who takes pride in getting the details right, enjoys working with people and thrives on making sure things happen when they should, we’d love to hear from you.
Responsibilities
Installations Support –
· Coordinate and validate shipping and installation schedules to ensure accuracy and timely delivery.
· Liaise with Build Control to confirm build notices and distribute all relevant documentation to builders.
· Communicate with customer sites to confirm installation and project dates.
· Schedule and coordinate post-installation completion inspections.
· Prepare and distribute engineer work schedules, ensuring efficient allocation of resources.
· Process and authorise supplier invoices in line with company procedures.
Raise and manage purchase orders (POs), ensuring accurate documentation and timely processing.
Skills
Preferred:
· Experience of coordinating projects, installations or service schedules within an engineering or manufacturing environment.
Essential:
- Excellent excel knowledge.
- Administrative and scheduling experience
- Excellent communication skills, both verbal and written, with a focus on professional phone etiquette.
- Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.
- High level of organisational skills with attention to detail in all aspects of work.
Pay: From £12.71 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
- Life insurance
- On-site parking
Ability to commute/relocate:
- Romsey, Hampshire: reliably commute or plan to relocate before starting work (required)
Experience:
- Office administration: 1 year (required)
Work Location: In person
