Overview
We are seeking a proactive and detail-oriented Part-Time Executive Assistant to support our leadership team with a variety of administrative and organizational tasks. This role is perfect for someone who thrives in a dynamic environment, enjoys streamlining processes, and is eager to contribute to the smooth operation of our organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and proficiency with essential office software to ensure efficiency and professionalism in all duties.
Job Details
- Hours: 3 days per week (flexible days) based on 7.5hr working day
- Type: Part-Time, Permanent
- Location: On-site at our Head Office in Ruislip
- Salary: Competitive, based on experience
Duties will include
- Manage calendars, schedule appointments, and coordinate meetings for executives to optimize their time and commitments
- Prepare and organize documents, reports, and presentations using Microsoft Office tools.
- Handle incoming calls with professional phone etiquette, directing inquiries appropriately and taking detailed messages when necessary
- Perform simple data entry tasks accurately into relevant systems to support financial and personnel record-keeping
- Assist with clerical duties such as filing, scanning, photocopying, and maintaining organized office and personnel files
- Support invoice processing, supplier ordering, expense tracking, and basic bookkeeping activities
- Help with managing employee documentation and company handbook.
- Provide general administrative support including email correspondence, travel arrangements, and office supply management
- Posting job adverts and set up interviews.
- Manage employee onboarding and new hire paperwork.
- Keep track of staff holiday and sick leave.
- Answer staff questions about company rules.
- Help record training and keep staff files safe.
- Liaise with our remote sites and external agencies and suppliers.
Qualifications and exprience
- Proven administrative experience with a strong background in office support roles
- Demonstrable experience in general office management with HR support preferable
- Good proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong data entry skills with high accuracy and attention to detail
- Demonstrated clerical experience including filing, document management, and record keeping
- Experience in handling private and sensitive data
- Exceptional phone etiquette and professional communication skills
- Adequate typing speed to handle correspondence efficiently
- Familiarity with general office procedures and office equipment operation
- Driven to succeed attitude, self-motivated
Join us in this exciting part-time role where your organizational talents will make a meaningful impact! We value energetic professionals eager to contribute their skills while gaining valuable experience supporting our leadership team.
Pay: £18,000.00-£33,000.00 per year
Benefits:
- Childcare
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Store discount
Application question(s):
- Do you have experience in human resources and personnel management?
- Are you in the UK on a visa or require sponsorship?
Experience:
- Office administration: 2 years (required)
Language:
- English fluently and have excellent grasp of written English (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
