Job Description
Title: Administrative Assistant
Location: York
Organisation: The Wilberforce Trust
Contract: Fixed Term, 6 Months (with potential for a permanent position, subject to organisational requirements and performance)
Hours: 38 per week
Salary: £26,000.00
About The Wilberforce Trust
The Wilberforce Trust supports people with sight loss and other disabilities to live independently and achieve their goals. We are seeking a proactive and organised Administrative Assistant to join our team and provide high-quality administrative support across the organisation.
This is an exciting opportunity for someone who enjoys working in a varied role, takes pride in delivering accurate work, and wants to make a positive impact within a respected local charity. There is potential for the role to become permanent, subject to the Trust's future operating model and individual performance.
The Role
The Administrative Assistant will provide efficient and professional administrative support to teams across the Trust. The successful candidate will be highly organised, have excellent attention to detail, and be confident using Microsoft Office applications, including Word, Excel and PowerPoint.
Key Responsibilities
- Provide day-to-day administrative support to departments across the Trust.
- Prepare, format and proofread documents, reports, presentations and correspondence.
- Maintain accurate records, databases and filing systems, ensuring information is kept up to date.
- Input, update and manage data with a high level of accuracy.
- Support meeting administration, including scheduling meetings, preparing agendas, taking notes and distributing minutes.
- Assist with the preparation of reports, spreadsheets and presentations.
- Respond to internal and external enquiries professionally and efficiently.
- Support colleagues with administrative projects and process improvements.
- Handle confidential information appropriately and in line with data protection requirements.
- Undertake other reasonable administrative duties as required.
About You
Essential Criteria
- Excellent attention to detail and a high level of accuracy.
- Strong organisational skills with the ability to prioritise tasks and manage competing deadlines.
- Competent user of Microsoft Office applications, particularly:
- Word
- Excel
- PowerPoint
- Outlook
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Professional and positive approach to work.
- Comfortable handling confidential information.
Desirable Criteria
- Experience working within the charity, healthcare or not-for-profit sector.
- Previous experience in an administrative, office support or coordinator role.
- Experience maintaining databases or CRM systems.
- Understanding of accessibility requirements and inclusive communication practices.
What We Offer
- The opportunity to work for a well-respected local charity making a meaningful difference.
- A supportive and collaborative working environment.
- The chance to develop skills and gain valuable experience across a range of business functions.
- Potential for the role to become permanent, subject to organisational requirements and performance.
- Milestone‑Based enhanced annual leave entitlement
- Benenden Health Care scheme (following successful probation)
- A paid day off to celebrate your birthday
- 5 weeks paid annual leave (pro rata’d for part time or fixed term)
- Flexible and hybrid working arrangements where possible
- Paid exceptional leave days
- Blue Light discount card
- Pension scheme
- Life insurance (1 x salary)
Pay: £26,000.00 per year
Benefits:
- Company pension
- Health & wellbeing programme
- Life insurance
- Work from home
Work Location: In person
