Commercial Assistant
Job Specification
Reporting to: Commercial Manager
Team: Building Surveying
Location: London (2 days a week), Remote (3 days a week)
Main Purpose of Job
- Establishing and building effective working relationships with clients, suppliers, other FCG
teams and our subsidiary companies.
- Provide effective communication and key support to the Commercial Manager and Profit
Centre Managers (PCMs).
- Assist in maintaining current spreadsheets, i.e. monthly invoicing, sub-contractor forecasts,
sub-contractor approvals.
- Directly liaise with the Commercial Manager to assist in:
o Project set up and maintenance
o Setting up project folders and collating project documents
o Logging incoming POs / raising POs and preparing financial documentation
o Assist with invoicing and carrying out debt chasing
o Assist with issuing of invoices to clients with supporting documentation
o Uploading of invoices to client portals
o Ad-hoc duties with general office and support when required
- To assist the Commercial Manager in the coordination of the financial and commercial
deliverables across the month via programmed activity, including:
o Updating pipeline weekly and reflecting this in Revenue Forecast as
instructed/reviewed by the Commercial Manager
o Creating and profiling jobs in Workbench following instruction from the Commercial
Manager
o Forecasting revenue for single and multi-disciplinary projects
o Raising purchase orders directly on to Workbench following instruction from
Commercial Manager
o Completing client applications for payments
o Drafting invoices from the revenue forecast on workbench
o Carrying out the company client pledge
o Carrying out and updating debt management through workbench
o Answering/taking calls and responding to emails
o Assisting with collation of PCM sheets and WIP sheets
Key Attributes and Behaviours
- Good general education to O’Level/GCSE (A-C) level in English and Maths is essential.
- Previous financial experience is essential.
- Strong knowledge of Microsoft Office applications including Outlook, Word, and Excel is a
must.
- Excellent verbal and written communication skills, competent spelling and grammar.
Commercial Assistant
