Do you have strong administrative skills, excellent attention to detail, and a passion for supporting operational teams to deliver high-quality services? We’re looking for an Administrator to join our Planned Projects team and play a key role in supporting business compliance, quality assurance and operational service delivery across the organisation.
What you'll be doing:
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Provide comprehensive administrative support across a range of business activities and operational workstreams.
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Support the Quality Assurance Manager in delivering compliance and administrative processes across the business.
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Assist with the management of subcontractor compliance, ensuring records, insurance documentation and company information are accurately maintained and up to date.
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Support subcontractor onboarding processes, ensuring all pre-qualification checks and approvals are completed within required timescales.
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Manage shared business mailboxes, responding to enquiries and directing communications appropriately.
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Provide general administrative support including answering telephone calls, scanning, filing, document preparation and record management.
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Support the Compliance Team with fleet administration, including maintaining records, processing penalties and managing associated documentation.
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Coordinate plant and waste administration, arranging hires and off-hires in line with agreed procedures and frameworks.
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Provide administrative support to Construction teams, including maintaining site files, document control and project records.
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Process purchase orders and goods receipting activities in line with financial procedures and controls.
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Maintain document management systems, ensuring records are accurate, compliant and accessible.
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Support the review and maintenance of templates, forms and controlled documents across the business.
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Assist with internal audits, quality assurance activities and compliance monitoring processes.
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Maintain business compliance records and documentation, ensuring all information is current and accurately recorded.
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Support the preparation and distribution of operational call-out rotas, ensuring availability information is accurate and communicated effectively.
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Attend meetings and provide administrative support where required.
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Contribute to continuous improvement initiatives and support the development of efficient business processes.
What we're looking for:
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GCSE Maths and English (or equivalent).
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Experience providing administrative support within a busy operational or commercial environment.
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Strong IT skills, including Microsoft Office applications.
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Excellent organisational skills with the ability to manage multiple priorities and deadlines.
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Strong attention to detail and ability to maintain accurate records and documentation.
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Excellent communication skills, both written and verbal.
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Ability to work independently and take ownership of workload and responsibilities.
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Flexible and adaptable approach, with the ability to respond positively to changing priorities.
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Experience working with document management systems and compliance records is desirable.
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Experience within construction, maintenance, housing or contracting environments is desirable.
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Knowledge of quality assurance, compliance or audit processes is desirable.
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NVQ in Business Administration or equivalent qualification is desirable.
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Full UK driving licence is desirable.
Interview Process:
Candidates will be invited to attend an interview, which will include a competency-based discussion exploring relevant experience, knowledge and skills required for the role. Interviews will take place week commencing 29th June 2026, at our HMS Stonebridge Office.
Additional Information:
Each successful applicant will be required to complete the following pre-employment checks prior to a start date being agreed:
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Right to work verification
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Qualification certificate check (where applicable)
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Two completed references
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Occupational Health questionnaire – Fit for Work
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DBS check (if required for the role)
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Completion of all new starter documentation including signed terms and conditions
Please note, we reserve the right to close this advert early if we receive a sufficient number of applications.
