ROLE OVERVIEW
PURPOSE OF JOB
To provide an in-house governance and company secretarial function to the JTC Group in administering JTC plc and all its subsidiaries.
To maintain all statutory records of the internal companies of the group and thus ensure that JTC plc and its subsidiaries endorse and maintain the accepted principles of good corporate governance, placing emphasis on ensuring all legal, regulatory and other necessary requirements are complied with.
To play a supporting role in meeting the departmental strategic and operational objectives set by the Group Board.
To ensure consistent delivery to the Group of the highest quality of professional service and thus protect and enhance the Group’s reputation.
MAIN RESPONSIBILITIES AND DUTIES
- Assist with the department’s successful management of an extensive and varied workload, ensuring a professional service is provided to “internal” (i.e. employees, directors and Group directors) and external clients.
- Assist with the co-ordination of quarterly and ad-hoc board and committee meetings (both divisional and jurisdictional) to include preparation of the agendas and the collation and distribution of the board packs.
- Attendance at relevant board/committee meetings to take minutes, record decisions and actions and to ensure that these are adequately monitored and managed across the Group with the assistance of the senior members of the department.
- Become one of the points of contact between the Board of Directors and Group shareholders.
- Maintenance of the wider corporate governance and statutory records for the committees and boards within the Group.
- Liaison with the relevant Companies Registries to ensure that filings and payments of fees are kept up to date and that the companies remain in good standing.
- Provide contribution to meeting discussions, as and when required.
- Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and expected behaviours.
- Liaising with external regulators and advisers, such as lawyers and auditors as required.
- Assist with projects including, but not limited to, share issues, mergers and acquisitions.
- Provide any other duties as defined or deemed necessary by Management and/or the Group Holdings Board.
- Assist with the production, where necessary, of relevant policies and procedures.
- Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
- Adhere to JTC core values and expected behaviours.
- Any other duties as deemed necessary by Management.
ESSENTIAL REQUIREMENTS
- Studying towards a relevant professional qualification e.g. Chartered Governance Institute.
- Minimum 3 years’ experience in a governance or trust and company administration role.
- Appropriate level of technical knowledge of corporate governance matters.
- Excellent Minute Writing Skills.
- Strong team player.
- Excellent communication skills both verbal and written.
- Strong attention to detail
- Ability to work to tight deadlines with effective task management
OUR COMMITMENT TO INCLUSION & WELLBEING
JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.
