We are seeking a highly organised and proactive HR & Recruitment Coordinator to join our busy HR team. This is a varied role supporting the full employee lifecycle, with a particular focus on recruitment coordination, HR administration, and advising staff across the department. You will play a key role in ensuring smooth and efficient HR operations while delivering an excellent service to managers, colleagues, and candidates.
HR Administration & Employee Lifecycle Support
- Draft contracts of employment and amendments
- Maintain accurate employee records and ensure compliance with internal processes
- Administer payroll changes via HR systems to ensure staff are paid correctly
- Support onboarding processes, including induction sessions for new staff
- Respond to general HR enquiries, providing advice and guidance
Recruitment Coordination & Management
- Act as the primary point of contact for all departmental recruitment activity
- Manage multiple recruitment campaigns simultaneously, ensuring timelines are met
- Coordinate advertising, shortlisting, and interview schedules
- Organise and attend shortlisting meetings, taking notes and advising panels
- Arrange interviews, including logistics such as booking rooms and coordinating candidates
- Communicate with candidates and panel members throughout the recruitment process
- Monitor vacancies and applications via the PeopleXD system and produce reports
- Ensure all recruitment documentation is accurate and confidentially maintained
Stakeholder Engagement & Advisory
- Advise managers, colleagues, and candidates via phone, email, and in person
- Interpret HR procedures and policies to respond to more complex queries
- Work closely with Finance to confirm funding before roles are advertised
- Liaise with immigration and compliance teams to meet regulatory requirements
- Build strong working relationships across academic and professional services teams
Team Support & Process Improvement
- Provide day-to-day operational support to the HR Assistant
- Identify opportunities for service improvements and support implementation
- Prepare monthly HR and recruitment reports for internal meetings
- Maintain recruitment information on departmental web pages
We are looking for someone who is detail-oriented, adaptable, and confident working in a fast-paced environment.
Essential Criteria:
- Previous experience in HR administration and/or recruitment
- Experience using HR systems such as PeopleXD (PXD)
Vacancy ID 23453
