About the Role
We are seeking an organised and detail-focused Purchasing Administrator to support purchase order processing, supplier communication, record maintenance, and general procurement administration.
You will help prepare purchasing documents, update internal systems, monitor orders, and communicate with suppliers regarding availability, pricing, and delivery information.
This opportunity is suitable for candidates with administrative, customer service, retail, warehouse, or office experience who are interested in developing a career in purchasing and procurement. Training on company systems and procedures will be provided.
Why Join Us?
Supportive Working Environment
Join a professional team that values accuracy, clear communication, and dependable service.
Practical Training
Receive guidance on purchasing procedures, supplier records, purchase orders, and internal systems.
Career Development
Build valuable experience in procurement administration, supplier coordination, order processing, and business operations.
Varied Responsibilities
Work across purchasing, administration, supplier communication, reporting, and record management.
Key Responsibilities
- Create and process purchase orders using approved information
- Enter supplier, product, pricing, and order details into company systems
- Check purchase requests for accuracy and required approvals
- Contact suppliers regarding quotations, availability, and delivery dates
- Monitor outstanding orders and follow up on delayed items
- Update purchasing records and delivery information
- Maintain accurate supplier contact and account details
- Compare quotations and prepare basic pricing summaries
- Assist with sourcing routine products and services
- Match purchasing documents with invoices and delivery records
- Report pricing, quantity, or delivery discrepancies
- Prepare spreadsheets and routine purchasing reports
- Organise digital documents and supplier correspondence
- Coordinate with finance, logistics, and operational teams
- Respond to routine internal purchasing enquiries
- Maintain confidentiality when handling supplier and commercial information
- Support general procurement and office administration as required
What We Are Looking For
Experience
- Previous experience in administration, customer service, retail, warehouse support, order processing, or office work is helpful but not essential
- Purchasing or procurement experience is beneficial but not required
- Applications from career starters and candidates changing industries are welcome
Skills
- Strong attention to detail and accuracy
- Good organisation and time-management abilities
- Clear written and verbal communication
- Basic computer and keyboard skills
- Comfortable using email, Microsoft Word, and spreadsheets
- Ability to enter and review information accurately
- Willingness to learn purchasing systems and procedures
- Ability to follow instructions and meet deadlines
- Professional approach to supplier communication
- Ability to work independently and as part of a team
- Responsible handling of confidential business information
Education
- GCSEs or equivalent qualifications are preferred
- A university degree is not required
- Relevant administrative, customer-service, or practical experience will be considered
Pay: £25,420.00-£29,000.00 per year
Benefits:
- Company pension
- Employee mentoring programme
- Private dental insurance
- Private medical insurance
- Shuttle service provided
Work Location: In person
