Job Overview
Our current finance manager has been pivotal to Brent Mencap’s growth, adapting to
paying more people, dealing with complicated invoices, making sure we get paid
promptly, being as diligent about a project budget worth £5k as our overall budget
and supportive with staff wage queries. While there is lots of data input, reconciling,
processing purchase orders, the role involves real involvement in project
development, monitoring with other managers and face-to-face involvement with
users and staff. It’s never boring, and definitely not for the faint hearted!!
As Finance Manager for Brent Mencap, you will have a key leadership position and
sole (but supported) responsibility for the finance function. You will be responsible for
the strategic and operational oversight of our finances, ensuring compliance with all
statutory requirements while ensuring our services are sustainable through sound
financial planning. You will work closely with the Executive Director and Trustee
Board to provide accurate insights and projections that support long-term growth and
resilience.
You will play a pivotal role in reviewing and maintaining our robust finance and
administrative system and procedures, managing risks and ensuring our charity
finances can support delivery of our mission. You will also contribute to the
development of funding applications, tenders, and financial strategies.
Duties
- Book-keeping:
- Overseeing a system using hard-copy files and Quickbooks Online
- Maintaining and reconciling bank accounts and credit cards
- Raising purchase orders
- Raising invoices and processing income
- Aged debtor management
- Apportioning overheads and central costs to projects
- Managing restricted funds
- Making payments online and occasional bank deposits
Payroll and staffing:
- Maintaining a system recording all aspects of staffing that impact payroll of a
team around 50 people, including
o New starters, leavers and role changes
o Probation ending
o Sick pay
o Parental leave, carers leave etc
o Timesheets and accrued holiday for ‘As & When’ staff
o Staff loans
- Collaborating with an external payroll provider to ensure they have accurate
and timely information
- Pension plan maintenance
- Health plan maintenance
- Making monthly salary payments
- HMRC payments
- Responding to ad-hoc queries around pay and benefits
Reporting:
- Monthly management accounts for Executive Director
o Profit & Loss
o Budget vs Actual
o Cashflow
- Bi-monthly reports for Trustee Board
o Budget vs Actual
o Written report explaining variance and anticipated changes
Budgeting:
- With Executive Director preparing a draft annual budget for presentation to
and consideration by Trustee Board
- Presenting the agreed budget to Senior Staff, encouraging transparency and
ownership for the financial performance of their areas of work
Brent Mencap. A Company Limited by Guarantee
Registered in England & Wales – No. 3651245
Registered Charity – No. 1077038
Affiliated to Royal Mencap
4 Passionate about a healthier and fairer Brent since 1979
Working with and on behalf of Brent people of all ages with a
learning disability, neurodiversity or long-term health condiDons Supporting with or leading on budget creation for funding bids
- Monitoring performance against budget closely, and liaising with senior staff
when necessary
- With Office Manager supporting the process of tight budget control over
expenditure such as utilities, building maintenance and training
Audit:
- Completing pre-audit checklist and information submission
- Ensuring online systems are up to date and ready for external auditor review
- Hosting Auditor in office and answering queries
Other:
- Contributing to strategy and business planning, ensuring that the financial
position of the charity is considered and prioritised when planning for change
- Supporting the Company Secretary with Companies House and Charity
Commission filings and reporting
- Supporting colleagues with the delivery of services in the building and activity
participants in any way required
- We are proud to be a point of contact for people with a range of needs locally,
so all staff contribute to answering phones, responding to queries and meeting
visitors
- Any other tasks and duties as reasonably required in the role
Requirements
- Proven experience in financial management within a similar organisation or industry sector.
- Strong background in financial accounting, services, and reporting standards.
- Demonstrable leadership skills with the ability to manage teams effectively.
- Expertise in financial planning, cost control, and budgeting processes.
- Proficiency in analysing complex financial data and presenting actionable insights.
- Excellent organisational skills with attention to detail and accuracy.
- Ability to work under pressure whilst maintaining high standards of professionalism.
- Relevant professional qualifications such as ACCA, CIMA or equivalent are highly desirable.
- Knowledge of relevant regulatory frameworks and compliance requirements within the UK finance sector.
This position offers an exciting opportunity for a dedicated finance professional eager to contribute significantly to organisational success through strategic financial management and leadership.
Pay: £38,625.00-£43,260.00 per year
Benefits:
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Flexitime
- Health & wellbeing programme
- Sick pay
- Store discount
Work Location: Hybrid remote in Willesden (Greater London)
