The role:
AIS Marine are looking for a highly organised and proactive individual to join our friendly team. This role is focused on our HippoLeisure operations and provides essential administrative and operational support to the Projects Manager to ensure the successful delivery of interactive waterplay manufacturing and installation projects.
Working closely with internal departments including Design, Manufacturing, Procurement, Logistics, Finance, and Installation, the Project Coordinator supports every stage of the project lifecycle.
What will you do as our Project Coordinator:
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Support the Projects Manager with the day-to-day administration of multiple projects.
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Update project management software and internal reporting systems.
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Record and distribute meeting minutes and action lists.
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Raise purchase orders in accordance with company procedures.
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Track material orders and delivery schedules.
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Coordinate with the manufacturing department to monitor production progress.
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Assist in scheduling installation teams and subcontractors.
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Act as a point of contact for clients, suppliers, and subcontractors on routine project matters.
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Coordinate deliveries to site, ensuring materials arrive on time.
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Prepare installation packs, drawings, and project documentation for site personnel.
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Maintain training records and certification for project personnel
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Process supplier invoices and delivery notes.
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Support preparation of project valuations and final accounts.
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Assist with project close-out documentation and handover pack
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Provide general administrative support to the wider operations team as required.
What are we looking for in our Project Coordinator:
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Previous experience in an administrative or project coordination role.
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Excellent organisational and time management skills.
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Strong attention to detail.
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Excellent written and verbal communication skills.
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Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
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Ability to manage multiple priorities in a fast-paced environment.
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Strong problem solving skills.
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Professional and customer focused approach.
Desirable:
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Experience within manufacturing, construction, engineering, playgrounds, water features, or leisure attractions.
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Familiarity with project management software (e.g. Microsoft Project)
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Experience with procurement or purchasing processes.
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Understanding of technical drawings and specifications.
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Knowledge of Health & Safety documentation and site processes.
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Experience working with ERP or MRP systems.
What are the benefits of being our Project Coordinator:
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Annual salary of up to £27,000.00 per annum DOE
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Discretionary annual bonus of up to 15% of salary
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Up to 6% pension contributions (matched)
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25 days holiday plus bank holidays
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Life assurance of 4 x annual salary
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Comprehensive employee assistance program including 24/7 GP, unlimited mental health support and legal consultations
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Half day on Fridays
This is a full time, office based role working Monday to Thursday 08:00 - 16:45 and Friday 08:00 - 12:30.
AIS is a global leader in the engineering, manufacture and application of insulation and passive fire protection systems, as well as buoyancy and SURF (subsea, umbilicals, risers and flowlines) products. Our advanced materials deliver mission-critical solutions for the energy, industrial, automotive, chemical and marine sectors.
