The Executive Assistant provides high-level administrative and organisational support to the CEO and COO to ensure the effective management of executive priorities, communications, and operational coordination.
The role acts as a key liaison between the executive team, senior managers, board members, and external stakeholders. The Executive Assistant plays a critical role in ensuring the smooth running of executive operations, supporting governance processes, and helping to manage the flow of information across the organisation.
Tasks will include, but not limited to:
Executive Support
Provide comprehensive administrative support to the CEO and COO, including diary management, scheduling meetings, coordinating appointments and some occasional minute taking. Manage complex calendars and prioritise commitments to ensure efficient use of executive time. Liaising with Board members, scheduling a range of subcommittee meetings and support with the required reports and paperwork. Work with the CEO and COO to prepare quarterly reports, monitoring and evaluation materials, liaising with senior management across the organisation. Screen and prioritise incoming communications, responding or redirecting as appropriate. Supporting tasks and projects as and when required.
Governance and Board Support
Coordinate Board and Committee meetings, including preparation and distribution of agendas, papers, and minutes. Ensure governance documentation is maintained and distributed in accordance with organisational procedures. Track actions from Board and Executive meetings to ensure timely follow-up.
Strategic and Operational Coordination
Support the CEO and COO in coordinating organisational priorities and strategic initiatives. Assist in monitoring progress on key projects and organisational objectives. Coordinate cross-departmental communication and follow-up on executive actions.
Stakeholder Management
Act as a key point of contact for internal and external stakeholders on behalf of the CEO and COO. Build and maintain effective relationships with board members, partners, and senior staff. Manage confidential and sensitive information with discretion and professionalism.
Event and Meeting Management
Organise executive meetings, events, and visits, including logistics, agendas, and supporting materials. Ensure all necessary arrangements are in place for internal and external engagements.
Administrative and Operational Support
Maintain accurate records and filing systems. Support the preparation of reports, organisational updates, and presentations. Assist with travel arrangements for the executive team.
We're looking for someone with the following skills/experience:
- Proven experience as an Executive Assistant or senior administrative professional supporting senior leaders.
- Experience of supporting a senior team in a challenging, competitive and dynamic environment.
- Excellent organisational and time management skills with the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- High level of attention to detail and accuracy.
- Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Highly organised and proactive.
- Professional and confident communicator.
- Strong interpersonal skills with the ability to build relationships at all levels.
- Flexible and adaptable with a positive, solution-focused approach.
- Able to work independently and exercise sound judgement.
Pay: £15.00 per hour
Benefits:
- Company pension
- Free parking
- Private medical insurance
Work Location: In person
