We are delighted to be recruiting on behalf of our client for an exciting opportunity to join their growing events and hospitality team as an Sales and Events Coordinator.
This is a fantastic role for an experienced events professional with a passion for food, hospitality and delivering exceptional client experiences. Working across a diverse portfolio of prestigious venues and events, you will play a key role in managing the journey from initial enquiry and sales through to event delivery and post-event administration.
You will be responsible for coordinating bespoke events, working closely with the wider events, kitchen and operational teams to ensure every detail is carefully planned and delivered to the highest standard.
As Events Coordinator, you will oversee all aspects of event planning and coordination, building strong relationships with clients, venues and suppliers while ensuring events run seamlessly from start to finish.
The successful candidate will have previous experience within events, catering or hospitality and will be confident managing multiple projects simultaneously. You will be highly organised, commercially aware and comfortable working in a fast-paced environment where attention to detail and excellent communication are essential.
You will have the opportunity to work on a wide variety of events across central London, including prestigious venues and unique locations, working with an impressive portfolio of corporate and private clients.
- Maintain, build and develop strong relationships with key accounts, venues and suppliers.
- Respond professionally and promptly to customer enquiries via email and telephone.
- Attend client tastings, venue meetings and site visits.
- Coordinate the planning and delivery of bespoke events from initial enquiry through to completion.
- Create and distribute detailed job sheets and event information to the kitchen and operational teams.
- Ensure all venue regulations and requirements are understood and adhered to.
- Produce comprehensive event administration, including event files, job sheets and timely client invoicing.
- Finalise event requirements, function details and timings with clients.
- Ensure clear and consistent communication is maintained across all relevant departments throughout the planning process.
- Manage client budgets and ensure all events are accurately quoted.
- Coordinate multiple events simultaneously, ensuring deadlines and client expectations are consistently met.
About You
We are looking for someone who is passionate about events and hospitality and enjoys creating memorable experiences for clients.
You will ideally have:
- Previous experience within the catering, hospitality or events industry, preferably within a high-end or premium environment.
- Strong event planning and coordination skills, with excellent organisational ability.
- Exceptional attention to detail and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the confidence to build relationships with a wide range of clients, venues and suppliers.
- Good commercial awareness and experience working with budgets and quotations.
- Excellent IT skills, including Microsoft Word, Excel and Outlook, as well as experience using databases.
- A proactive approach, with plenty of initiative, energy and a willingness to get involved.
- The ability to work collaboratively as part of a busy team.
- A smart, professional and welcoming manner.
- The ability to remain calm, organised and solutions-focused in a fast-paced events environment.
