Office Administrator
JP Services (South West) Ltd
Location: Bristol
Salary: £35,000–£40,000 per annum (depending on experience)
About Us
JP Services (South West) Ltd is a well-established, family-run Mechanical Building Services Contractor with over 25 years of experience delivering high-quality plumbing, heating and mechanical installations throughout Bristol, Bath, the South West and South Wales.
Working across healthcare, commercial, education and public sector projects, we have built an excellent reputation for quality, reliability and customer service. Due to continued growth, we are looking to recruit an experienced Office Manager / Administrator to become an integral part of our team.
The Role
This is a varied and hands-on position where you will take responsibility for the day-to-day administration and organisation of our busy office, providing support to the Directors, Contracts Managers, Estimator and site teams.
We are looking for someone who enjoys being organised, takes pride in their work and is confident managing multiple priorities within a fast-paced construction environment.
Key Responsibilities
Managing the day-to-day running of the office.
Providing administrative support to the Directors and Contracts Managers.
Processing purchase orders and supplier invoices.
Liaising with suppliers, clients and subcontractors.
Coordinating engineers' paperwork, timesheets and holiday records.
Maintaining training records, insurance documents and company compliance information.
Assisting with tender submissions and project administration.
Managing incoming telephone calls, emails and correspondence.
Organising meetings and maintaining company records.
Supporting the preparation of Health & Safety and Quality documentation.
Assisting with Sage 50 administration and general accounts support to include VAT & CIS Returns.
Identifying opportunities to improve office procedures and administrative systems.
About You
We are looking for an experienced Office Manager who enjoys working as part of a small, friendly team and is happy to be involved in all aspects of the business.
Essential Requirements
Previous experience as an Office Manager or Senior Administrator.
Experience working within the construction, engineering, building services or facilities management sector.
Excellent organisational skills with strong attention to detail.
Confident using Microsoft Office, particularly Outlook, Word and Excel.
Experience using Sage 50 or similar accounting software.
Excellent communication and customer service skills.
Ability to prioritise workload and work independently.
Professional, reliable and proactive approach.
Desirable
Experience supporting Contracts Managers or Project Managers.
Knowledge of construction documentation and compliance.
Experience within an M&E or Building Services contractor.
What We Offer
Competitive salary based on experience.
Company pension.
25 days annual leave plus Bank Holidays.
Ongoing training and development.
Long-term career prospects within a growing company.
Friendly, supportive working environment where your contribution is recognised.
Why Join JP Services (South West) Ltd?
We are proud of our reputation and the long-standing relationships we have built with our clients. As a small business, every member of our team plays an important role. This position offers the opportunity to become a valued member of the company, with genuine responsibility and the chance to make a real difference to how the business operates.
If you have the experience, enthusiasm and organisational skills we're looking for, we'd love to hear from you.
To apply, please send your CV together with a short covering letter outlining your experience and why you would be a good fit for JP Services (South West) Ltd.
Pay: £35,000.00-£40,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
