About Kilgannon Motors
Kilgannon Motors is a reputable, well-established, family-run automotive business based in Bannockburn, Stirling. Operating across two sites, the company provides a comprehensive range of vehicle services, including mechanical repairs and maintenance, vehicle sales, and professional bodyshop repairs. Known for its friendly, customer-focused approach, Kilgannon Motors prides itself on delivering high-quality workmanship and excellent service to both private and commercial customers.
About the Role
Kilgannon Motors is seeking an organised and enthusiastic General Administration Assistant to support the day-to-day operations of the business. This varied role provides administrative support across the vehicle servicing, vehicle sales, and bodyshop departments, making it ideal for someone who enjoys a diverse workload and working as part of a close-knit team.
Key Responsibilities
- Accounts Support: Raise and process customer and supplier invoices, assist with purchase and sales ledgers, process payments, support payroll administration, and maintain accurate financial records.
- Sales Administration: Prepare vehicle sales documentation, process vehicle registrations and transfers, update vehicle stock records, liaise with finance companies, and assist with customer handover paperwork.
- Bodyshop Administration: Open and maintain repair job files, liaise with insurance companies and customers, schedule repairs, and ensure all repair documentation is completed accurately.
- Customer Service: Act as the first point of contact for customers, respond to enquiries professionally, build positive relationships with customers and suppliers, and maintain confidentiality at all times.
Essential Skills & Experience
- Previous experience in an administrative role.
- Excellent organisational skills and attention to detail.
- Strong communication and interpersonal skills.
- Competent in Microsoft Word, Excel, and Outlook.
- Ability to prioritise tasks and work independently.
- Good numerical skills and confidence working with financial information.
- A professional, friendly, and customer-focused approach.
Desirable Experience
- Experience within the motor trade, garage, dealership, or bodyshop environment.
- Knowledge of accounting software such as Sage, Xero, or QuickBooks.
- Experience with vehicle sales administration or bodyshop processes.
- Experience working in a small or family-run business.
Ideal Candidate
This role would suit someone who is adaptable, organised, and enjoys variety in their work. As a key member of the team, the successful candidate will play an important role in supporting the smooth running of the business while helping to deliver an excellent customer experience from the first enquiry through to vehicle collection.
Pay: Up to £28,500.00 per year
Benefits:
- Company pension
- Employee discount
- Free parking
Work Location: In person
