Salary: NJC Grade B: £25,185 - £25,583 FTE (This will be paid pro-rata to reflect hours and weeks worked)
Please note that the pro-rata salary for this role is between £19,673 (B4) and £19,984 (B5) gross per annum (subject to change depending on agreed working pattern on appointment)
Working Pattern: This is a permanent position working 35 hours per week, 39 weeks per year. 8:15am - 3:45pm Monday to Friday with a 30-minute unpaid lunch.
Woodwater Academy are seeking an enthusiastic and motivated Administrative Assistant to join our school office team.
Working within friendly and committed staff teams, you will contribute to the smooth daily running of both school offices and help ensure an efficient, welcoming and professional front-of-house experience.
About the Role
As an Administrative Assistant, you will play a vital role in ensuring the smooth running of the school office by providing a welcoming and professional first point of contact for parents, visitors and pupils. Your responsibilities will include managing reception duties, handling calls and emails, and supporting pupil welfare through administering first aid and maintaining accurate health records. You will help maintain and update pupil data and attendance information, as well as support wider administrative tasks such as preparing correspondence, assisting with newsletters and carrying out reprographics work. In addition, you will help keep daily operations running efficiently by assisting with office supplies, deliveries, school meal processes and other organisational tasks that contribute to a well-functioning and supportive school environment
Key Responsibilities
In this role, you will:
Provide a welcoming reception service, handling calls, visitors and enquiries.
Support pupil welfare, including administering first aid and maintaining health records.
Maintain pupil data and attendance records, ensuring accurate information on the School MIS.
Deliver general administrative support, including correspondence, reprographics and newsletters.
Assist with office resources and daily school operations such as deliveries, supplies and meal
About You
We are looking for someone who:
Experienced in administration, with strong organisational and multitasking skills.
A clear, confident communicator with pupils, staff and parents.
Able to work independently and as part of a team, using initiative where needed.
Competent in ICT, including Microsoft 365 and school systems.
Qualified with GCSE Grade C+ in English and Maths.
Desirable attributes include:
A positive, proactive attitude with a willingness to “have a go.”
Experience working in a school office or with school-specific software.
NVQ Level 2 (or above) in Business Administration, or equivalent.
An eagerness to learn and develop new skill
This role requires an enhanced DBS disclosure.
To apply for this role please submit your application online; your supporting statement should outline your suitability for the post.
The closing date for applications is 12 noon on 16th July 2026, interviews will be held on Wednesday 22nd July 2026.
Successful applicants will be subject to an online search.
The Harbour Schools Partnership require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.
Ventrus is a group of Devon schools that actively collaborate to improve children's outcomes. As a Trust, we offer excellent career and development opportunities.
Ventrus is an equal opportunities employer, committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and an enhanced disclosure is required for this post.
