Depot Assistant
Sherburn-In-Elmet
Type: Permanent, Full-time
Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)
Welfare Hire, Part of Kelling Group
Job Overview
We are seeking a proactive and detail-oriented Depot Assistant to join our dynamic team. This role is essential in supporting the Depot Manager with the day-to-day running of operations, ensuring smooth workflow, and maintaining efficiency across all depot activities. The successful candidate will also provide cover for the Depot Manager when required, making this a great opportunity for someone looking to develop their leadership and operational skills.
Key Responsibilities
-
Administrative & Operational Support:
-
Allocate all fleet numbers onto Syrinx.
-
Allocate work to employees on a PDA.
-
Complete and maintain daily stock sheets.
-
Book and coordinate electrical test inspections, ensuring all completed certificates are properly filed.
-
Liaise with Head Office to ensure all van MOTs are recorded and up to date.
-
Liaise with AHN Breakdown team to mange the Vehicle repairs.
-
Record and monitor weekly vehicle mileages.
- Transport & Logistics:
-
Assist in planning and coordinating transport.
-
Process external haulier Proof of Deliveries (PODs) & Proof of Collections (POCs).
-
Arrange and book agency drivers when required.
-
Liaise with the Fleet and Transport team.
- Fleet & Compliance:
-
Conduct weekly fleet audits on a rota basis.
-
Ensure compliance with company policies and procedures.
-
Support in maintaining accurate and up-to-date records for all vehicles and equipment.
- General Duties:
-
Provide cover for the Depot Manager when required.
-
Handle any ad-hoc administrative tasks to support depot operations.
Requirements & Skills
-
Strong verbal and written communication skills.
-
A professional and polite telephone manner.
-
Customer service experience with a problem-solving mindset.
-
Logistics and planning experience (preferred).
-
Confidence and ability to deputise for the Depot Manager when required.
-
Experience handling multiple tasks in a fast-paced office environment.
-
Exceptional attention to detail and accuracy.
-
Strong teamwork skills with the ability to work independently when necessary.
-
Ability to work effectively under pressure with minimal supervision.
-
Proficiency in IT systems including Excel, Word, and Outlook.
-
Previous experience in the plant hire industry is desirable but not essential.
Benefits
-
25 days holiday plus bank holidays per year
-
Birthday off
-
Life Insurance (2x annual salary)
-
Company Referral Scheme
-
Long Service Award
-
Company Pension Scheme
-
Healthcare Cash Plan
