The Theatres Equipment & Kit Lead (Band 7) is a senior operational role responsible for the strategic and day to day management of theatre equipment, stock, and consumables across the Trust’s theatre complexes.
The post holder will play a key role in optimising theatre performance through effective supply chain management, robust financial oversight, and strong contract management, particularly in relation to the Theatres Managed Service.
Working across clinical, operational, procurement, and finance teams, the role will support the delivery of high-quality, efficient patient care by ensuring equipment availability, improving utilisation, and driving cost-effective practices aligned with Trust priorities.
Lead the management of theatre equipment, consumables, and stock control processes across all theatre areas
Oversee and optimise the Theatre Managed Service contract, ensuring value for money and accurate financial governance
Validate usage, invoicing, and reconciliation processes, identifying and resolving discrepancies
Support theatre productivity by ensuring timely availability of equipment and reducing delays or cancellations
Line manage the Theatres Clinical Supplies Administrators, supporting performance, development, and service delivery
Work collaboratively with procurement and finance teams to deliver cost improvement programmes (CIPs)
Maintain a comprehensive asset register and oversee equipment tracking and lifecycle management
Develop business cases for replacement or new equipment and contribute to capital planning
Lead on supplier engagement, contract monitoring, and performance management
Represent theatres in Trust-level meetings and contribute to service improvement and transformation initiatives
Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.
We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.
We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.
If you haven’t heard from us within 3 weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probation. Some roles may require weekend shifts at multiple sites.
The Theatres Equipment & Kit Lead will provide leadership and oversight for all aspects of theatre equipment and consumables management, ensuring safe, efficient, and cost-effective service delivery.
The role requires a strong understanding of operational processes, financial governance, and contract management. The post holder will work closely with multidisciplinary teams to improve pathways, streamline processes, and enhance theatre utilisation.
A key element of the role is driving continuous improvement through data analysis, service redesign, and implementation of robust systems for managing equipment and stock. The job also includes supporting long-term strategic planning through development of equipment replacement programmes and contributing to capital investment decisions.
Main Responsibilities:
Operational & Service Delivery
Ensure effective management of all theatre equipment, stock, and consumables
Maintain availability of equipment to support efficient theatre lists and patient flow
Support the development of standardised processes across theatre services
Financial & Contract Management
Lead financial validation processes for theatre consumables and managed service contracts
Monitor expenditure and support delivery of procurement and non-pay CIPs
Challenge discrepancies and ensure financial accuracy and compliance
Leadership & Management
Line manage and support development of theatre clinical supplies staff
Provide leadership across operational teams to improve efficiency and performance
Contribute to divisional objectives and operational planning
Equipment Governance & Risk
Maintain and manage the theatre equipment asset register
Lead on equipment risk management, including identifying and mitigating risks
Ensure compliance with governance, safety, and regulatory standards
Service Improvement & Transformation
Identify opportunities for service improvement and efficiency gains
Contribute to business cases and transformation programmes
Support development of a rolling equipment replacement programme
Stakeholder Engagement
Work closely with clinical, operational, procurement, finance, and external partners
Represent theatres in Trust-wide forums and meetings
Communicate complex operational and financial information clearly to stakeholders
