Job Title: Office Manager (Part-Time)
Location: Fully Remote (UK-based)
Hours: Monday to Friday, 9:00am – 1:30pm (22.5 hours per week)
Salary: £26,000 – £28,000 pro rata (dependant on experience)
About Civilistix
Civilistix is a growing, civil engineering consultancy specialising in drainage, highways and infrastructure design services throughout the UK. We work with developers, architects, planning consultants and homeowners, delivering practical engineering solutions with a strong focus on customer service.
The Role
We are a small, fully remote team looking for an organised, detail-oriented Office Manager. Working closely with the Director, you will support our engineers, maintain key administrative processes, oversee marketing activity, and help ensure the business runs efficiently.
This role would suit someone who works confidently on their own initiative, brings strong organisational skills and attention to detail, and has a proactive approach to their work.
As this is a fully remote role, you will need a suitable home-working environment, reliable internet access and the ability to communicate effectively with the team using online systems.
Key Responsibilities
Office & Business Administration
- Support QMS document management and day to day administration duties
- Answer incoming telephone calls and respond to general enquiries
- Set up new projects within our CRM system and maintain accurate project records
- Prepare monthly management reports and KPIs
- Assist with ISO 9001 administration and audit preparation
- General financial administration in Xero
- Chasing outstanding invoices professionally and efficiently
Recruitment & HR
- Assist with recruitment of new staff members
- Coordinate the onboarding of new employees
- Help organise staff meetings and remote team-building activities
- Maintain employee records and HR documentation
Marketing
- Manage and update the company website on WordPress
- Create and schedule LinkedIn posts
- Produce quarterly client newsletters
- Assist with marketing campaigns and implementing the company marketing strategy
About You
You will be organised, proactive and comfortable managing several priorities at once. You will enjoy working in a small business environment where your contribution genuinely makes a difference.
Essential Skills & Experience
- Minimum 3 years’ experience in an Office Manager, Office Administrator or Business Support role
- Fully IT literate and forward-thinking
- Excellent attention to detail
- Highly organised with the ability to work independently and manage your own workload
- Strong written and verbal communication skills in English, with the confidence to understand and work with technical information
- Confident using Microsoft Office (Word, Excel and Outlook)
- Experience using WordPress
- Experience managing business social media, particularly LinkedIn
- Experience with Xero or similar accounting software
Desirable
- Experience with CRM systems
- Marketing experience within a professional services environment
- Experience supporting ISO 9001 quality management systems
- Previous experience in a professional engineering, construction or consultancy business
What We Offer
- Fully remote, part-time working with structured flexibility
- A varied role with genuine responsibility
- Opportunity to help shape and improve business processes
- Ongoing learning and development
If you enjoy variety, take pride in being organised, and like helping a business succeed behind the scenes, we would love to hear from you.
Please apply with your CV and a short covering letter explaining why you are interested in joining Civilistix and how your experience matches the role to:
[email protected]
Pay: £26,000.00-£28,000.00 per year
Benefits:
- Company pension
- Work from home
Experience:
- Office management: 3 years (required)
Language:
Work Location: Remote
