Job Summary/Objective
The basic functions of the administrative assistant are to provide administrative support to the sales and marketing teams at the direction of the senior executive assistant.
Essential Functions and Responsibilities
- Must follow and meet Key Performance Expectations (KPEs) for this role
- Manage calendars for sales and marketing team, including conference call, meeting, and conference room booking and setup
- Data entry and management, running reports in CRM system
- Prepare expense reports, manage check distribution, facilitate corporate credit card expense reconciliation
- Assist with management of business travel plans for the sales and marketing team
- Screen incoming calls and correspondence
- Manage contacts for team members
- Manage purchase orders and check requests
- Provide other members of the company with administrative support as needed
- Time entry for team members in time-keeping system
- Assist in preparation of presentations
- Copying, filing, scanning, printing, faxing for team members
- Assist with supply management, inventory
- Provide backup to the front desk receptionist
- All other responsibilities as assigned
Minimum Job Qualifications/Experience
- 3+ years’ experience in an administrative assistant role
- Experience working in a team-oriented environment
- Ability to manage multiple projects simultaneously, often under strict deadlines
- Ability to follow written and oral directions
- Strong written and oral communication skills
- Excellent time management skills with strong attention to detail
- Ability to work well in a fast-paced team environment
- Ability to maintain confidentiality with client and internal operations
- Able to interact with all levels of management and staff
- Intermediate level in Microsoft Office, especially Word, Excel and PowerPoint
- Salesforce.com experience a plus
- Positive and professional attitude
Benefits:
- Permanent Contract
- Referral Bonus
- Paid Holidays
- Annual bonus plan
- Pension scheme
- Eye care vouchers
- Wellbeing support line
- Life insurance
