Job Description – Accounts Assistant (Motor Dealership)
Job Title
Accounts Assistant
Department
Finance / Accounts
Reports To
Financial Controller / Accounts Manager
Location
Nathaniel Car Sales Bridgend
Job Purpose
The Accounts Assistant plays a key role in supporting the day-to-day financial operations of the dealership. The position is responsible for assisting with purchase ledger, sales ledger, cash postings, reconciliations, vehicle accounting, and general administrative finance duties.
Working as part of the Accounts team, the Accounts Assistant will help ensure the accuracy and integrity of financial records while supporting the business in achieving its operational and financial objectives.
Key Responsibilities
Purchase Ledger
- Process and post supplier invoices accurately and in a timely manner.
- Match invoices to purchase orders and goods received notes where applicable.
- Reconcile supplier statements and resolve account queries.
- Assist in preparing supplier payment runs.
- Monitor outstanding invoices and aged creditors.
Sales Ledger
- Raise sales invoices and credit notes as required.
- Allocate customer receipts and payments.
- Reconcile customer accounts and investigate outstanding balances.
- Support debt collection activities and maintain accurate records.
Cash and Bank Reconciliations
- Post daily cash, card, and bank transactions.
- Process banking and cash receipts.
- Perform regular bank reconciliations.
- Investigate and resolve discrepancies promptly.
Vehicle and Dealership Accounting
- Assist with vehicle stock accounting and vehicle invoice processing.
- Support new and used vehicle sales administration from an accounting perspective.
- Process manufacturer bonuses, rebates, and warranty transactions where applicable.
- Monitor vehicle funding schedules and stock records.
Month-End Support
- Assist with month-end accounting procedures.
- Prepare reconciliations and supporting documentation.
- Help maintain accurate balance sheet schedules.
- Support the preparation of management accounts and financial reports.
General Finance Administration
- Maintain accurate accounting records and filing systems.
- Process journals and account adjustments as required.
- Assist with internal and external audit requests.
- Support colleagues across Sales, Service, Parts, and Administration departments.
- Undertake general administrative duties within the Finance Department.
Skills and Experience Required
Essential
- Previous experience in an Accounts Assistant, Finance Assistant, Bookkeeping, or similar accounting role.
- Good understanding of basic accounting principles and procedures.
- Strong numerical and analytical skills.
- High level of accuracy and attention to detail.
- Proficient in Microsoft Office applications, particularly Excel.
- Strong organisational and time management skills.
- Ability to work independently and as part of a team.
- Excellent communication skills.
Desirable
- Experience working within a motor dealership or automotive business.
- Knowledge of dealer management systems such as Kerridge/CDK, Keyloop, Pinnacle, or similar.
- AAT qualification or studying towards an accounting qualification.
- Understanding of vehicle accounting processes and manufacturer systems.
Personal Attributes
- Professional and reliable.
- Strong attention to detail.
- Positive and proactive approach.
- Ability to work under pressure and meet deadlines.
- Flexible and willing to support different areas of the finance function.
- Honest, trustworthy, and discreet when handling confidential information.
- Team-oriented with excellent interpersonal skills.
Key Performance Indicators (KPIs)
- Accuracy of financial transaction processing.
- Timely completion of reconciliations.
- Efficient management of supplier and customer accounts.
- Adherence to month-end deadlines.
- Reduction of outstanding account queries.
- Compliance with company financial controls and procedures.
Salary and Benefits
- Competitive salary dependent on experience.
- Pension scheme.
- Employee discounts on vehicles, servicing, and parts.
- Training and development opportunities.
- Career progression within the dealership group.
- Holiday entitlement and additional company benefits.
Equal Opportunities Statement
The Company is committed to promoting equality, diversity, and inclusion in the workplace. Applications are welcomed from suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
This job description is intended to outline the main duties and responsibilities of the role and is not an exhaustive list. The postholder may be required to undertake additional duties appropriate to the role and business needs.
Benefits:
- Free parking
- On-site parking
Work Location: In person
