The Purchase Ledger Clerk will be responsible for the accurate processing of supplier invoices, reconciliation of supplier accounts, and supporting the wider finance function to ensure suppliers are paid accurately and on time.
Working closely with the Finance Manager and operational teams, you will play an important role in maintaining strong supplier relationships while ensuring financial records remain accurate and up to date.
This role requires excellent organisational skills, attention to detail, and the ability to work efficiently within a busy finance department.
Key Responsibilities
Purchase Ledger
- Process high volumes of supplier invoices accurately and efficiently.
- Match purchase invoices to purchase orders and delivery documentation.
- Resolve invoice queries with suppliers and internal departments.
- Ensure invoices are correctly authorised in accordance with company procedures.
- Code invoices to the appropriate nominal ledger accounts.
- Prepare supplier payment runs.
- Maintain accurate supplier records and account details.
- Manage & model cashflow forecasts.
Supplier Account Management
- Reconcile supplier statements.
- Investigate and resolve discrepancies promptly.
- Respond to supplier enquiries professionally and efficiently.
- Build and maintain positive working relationships with suppliers.
Finance Administration
- Process credit notes and adjustments.
- Assist with month-end purchase ledger reconciliations.
- Support cash flow planning by monitoring payment schedules.
- Maintain accurate filing and electronic document management.
- Assist with general finance administration duties.
- Work closely with operational departments to resolve invoice and purchase order queries.
Essential Requirements
- Previous experience in a Purchase Ledger or Accounts Payable role.
- Excellent numerical and data entry skills.
- High level of accuracy and attention to detail.
- Good organisational and time management skills.
- Ability to prioritise workload and meet deadlines.
- Strong communication skills.
- Good working knowledge of Microsoft Excel and Microsoft Office.
- Ability to work both independently and as part of a team.
Desirable Requirements
- Experience using accounting software such as Sage, Xero, QuickBooks, or similar.
- Previous experience working within a multi-company environment.
- AAT qualification (or studying towards) is advantageous.
- Experience within engineering, construction, fuel, logistics, or service-based industries.
Personal Attributes
- Highly organised.
- Methodical with excellent attention to detail.
- Reliable and trustworthy.
- Positive and proactive attitude.
- Strong problem-solving skills.
- Professional and approachable.
- Able to work effectively under pressure and manage multiple priorities.
Benefits
- Competitive salary
- Company profit share scheme
- Company pension
- Employee mentoring and development
- Company events
- Free parking
- On-site parking
- Company sick pay
- Ongoing training and development
- Career progression opportunities within the RSM Group
Pay: £25,420.00-£32,000.00 per year
Benefits:
- Company events
- Company pension
- On-site parking
- Profit sharing
- Sick pay
Work Location: In person
