Job Summary
We are seeking a dynamic and detail-oriented Sales and Purchasing Administrator to join our team. This vital role combines sales administration, procurement support, and customer service to ensure smooth operations across sales and purchasing functions. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and proficiency with various computer software tools. Your proactive approach will help optimize order processing, supplier coordination, and client interactions, contributing directly to the company's growth and efficiency.
Responsibilities
Bank Reconciliation
Weekly/Monthly Sales Invoicing (See below for more details)
Monthly Statement
Aged Receivable Report
Customer Care Invoicing (VAT element)
Monthly VAT return
Weekly/Monthly Purchase Invoices (see Purchase Invoicing below for more details)
Aged Payable Report
Sending Aged Payable RA’s to suppliers once payments been made and xero reconciled.
Credit notes
Exporting invoice details to excel to check for duplicates and for queries etc
SALES INVOICING
Raise weekly/monthly invoices on xero
See separate notes in invoicing folder regarding customer specific invoicing requirements
Update Weekly Invoice Totals Spreadsheet
PURCHASE INVOICING
Checking purchase invoices against delivery notes and statements
Scan and upload to Xero via hubdoc, including departmental annotation. Then process through hubdoc to xero accordingly.
Qualifications
- Proven experience in sales administration or procurement support roles with strong organizational skills.
- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook; familiarity with Xero software is essential.
- Excellent communication skills in English with the ability to convey information clearly and professionally.
- Strong computer literacy and IT skills to navigate various software platforms efficiently.
- Demonstrated ability to manage time effectively in a busy environment while prioritizing tasks appropriately.
- Previous administrative experience supporting sales or purchasing functions is highly desirable.
- Knowledge of customer service principles to enhance client interactions and satisfaction.
Join us as a Sales and Purchasing Administrator to play a key role in streamlining our sales processes and procurement activities! Your expertise will help us deliver exceptional service while ensuring operational excellence across departments. We value proactive professionals who are eager to contribute their skills within a vibrant team environment!
Pay: From £17.00 per hour
Benefits:
- Free parking
- On-site parking
Work Location: In person
