Receptionist / Administration Assistant
Located at Dransfield House, Fox Valley Shopping Centre, Sheffield S26 2AB
We are looking to recruit a friendly, professional and organised Receptionist / Administration Assistant to join our existing administrative team at our Fox Valley Head Office in Sheffield.
The successful candidate will have previous experience in a similar role and be comfortable responding to management requests within a busy, fast-paced office environment. They will have excellent communication, organisational and IT skills, with the ability to use their own initiative, prioritise workloads and adapt quickly to a varied range of duties.
Main Responsibilities
- Answering incoming telephone calls and directing enquiries to the appropriate person or department
- Welcoming visitors and providing a professional and friendly reception service
- Organising meetings, issuing calendar invitations and booking meeting rooms
- Preparing meeting rooms, refreshments, agendas and meeting packs
- Monitoring general office email inboxes and responding to or forwarding enquiries
- Collecting, sorting and distributing incoming post
- Preparing and arranging outgoing post, recorded deliveries and couriers
- Completing general filing, scanning, photocopying and shredding
- Maintaining accurate electronic and paper-based records
- Carrying out basic data entry and updating internal spreadsheets and databases
- Placing orders through various websites on behalf of the company
- Keeping office stationery, kitchen supplies and other essential items organised and fully stocked
- Liaising with suppliers and obtaining quotes where required
- Supporting travel arrangements and accommodation bookings
- Assisting with the preparation and formatting of letters, reports and other documents
- Providing general diary and administrative support to managers and colleagues
- Supporting the organisation of company meetings, events and staff activities
- Maintaining a tidy, organised and presentable reception area, meeting rooms and general office spaces
- Reporting office maintenance issues and helping to coordinate contractors and repairs
- Running occasional errands to support the needs of the business
- Providing administrative support to the Estates, Operations and PR departments when required
- Undertaking any other reasonable administrative duties requested by management
Skills and Experience
The successful candidate should be able to demonstrate:
- Previous experience in a reception, administration or office support role
- A friendly, professional and confident manner
- Excellent written and verbal communication skills
- Strong organisational skills and attention to detail
- The ability to prioritise tasks and manage a varied workload
- Confidence using Microsoft Outlook, Word and Excel
- The ability to work independently and as part of a team
- A flexible and proactive approach to work
- Discretion when handling confidential or sensitive information
- A full UK driving licence with access to a vehicle
Hours and Benefits
- Monday to Friday, 8.30am to 5.30pm office based
- Competitive salary
- One-hour lunch break
- 24 days’ annual leave, plus bank holidays
- Private Healthcare and Gym Membership after qualifying period
This is a fantastic opportunity to join a leading retail development company and become part of a friendly and established team.
To apply for this role please send CV and covering letter to [email protected]
Pay: £22,500.00-£26,500.00 per year
Ability to commute/relocate:
- Sheffield S36 2AB: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
