Maternity Services Secretary / Administrator
Band 3 £29,103 - £31,409 pro rata/per annum
Plus Distant Islands Allowance of £1,461 pro rata/per annum
22.5 hours per week
Fixed Term post for 12 months
We are looking for a highly organised and motivated Maternity Administrative Assistant to provide comprehensive administrative support within our maternity team. This is an excellent opportunity for an individual who enjoys working in a healthcare setting and is committed to delivering a high-quality service to women, families, and healthcare professionals. The successful candidate will play a key role in supporting the smooth running of maternity services, ensuring accurate record keeping, effective communication, and efficient administrative processes.
Key Responsibilities
- Provide administrative support to the maternity team, including midwives, obstetricians, and managers.
- Manage telephone and email enquiries in a professional and confidential manner.
- Arrange appointments, clinics, and meetings.
- Maintain and update electronic patient records and databases.
- Process referrals and correspondence promptly and accurately.
- Prepare documentation and reports as required, including minute taking.
- Support the coordination of maternity clinics and services.
- Ensure compliance with NHS policies relating to confidentiality, information governance, and data protection.
AI tools like ChatGPT or Copilot can be great for planning and preparing your applicationbut your answers must be your own.
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Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
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Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.
For further information regarding this post, please contact Lyn MacDonald, Interim Associate Director of Women and Children’s Services at [email protected] or Joan Aitken, Midwifery Team Lead at [email protected].
The successful applicant will be required to register with the PVG Scheme (Protecting Vulnerable Groups Scheme). This post is not eligible for relocation expenses.
All NHS Western Isles vacancies appear on the NHS Scotland website: apply.jobs.scot.nhs.uk, along with a job description.
Tha beàrnan-obrach NHS Eilean Siar uile gu léir a' nochdadh air làrach-lìn NHS na h-Alba https://apply.jobs.scot.nhs.uk/, còmhla ri dealbh-obrach.
If you have any further queries, please contact Tel: 01851 762027.
CLOSING DATE: 15/09/2026
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