At SWRAC, we support individuals to thrive through real-life and relevant education programmes. Our intention is to provide people with the skills, knowledge and experience to BE resilient, confident & independent, to GROW into education, employment or meaningful activity, LIVE healthily, BE active & responsible citizens and BE safe.
We are recruiting for a full-time Administrator to join our friendly team at SWRAC in Wimborne.
Job Description
Duties will include but are not limited to:
- Coordinate and arrange Annual Review meetings, liaising with parents/carers, Local Authorities, external professionals and internal staff.
- Prepare, maintain and distribute accurate Annual Review and EHCP documentation, ensuring all information is current and completed within required timescales.
- Attend Annual Review meetings, accurately recording discussions, outcomes and agreed actions, and completing all required documentation.
- Submit completed Annual Review documentation to Local Authorities and relevant professionals within required timescales.
- Maintain accurate and up-to-date spreadsheets and systems to track Annual Reviews, deadlines, submissions and outstanding actions.
- Accurately input, maintain and update learner information on the Management Information System and other relevant systems.
- Communicate professionally by telephone, email and in person with learners, parents/carers, Local Authorities, external professionals and partner organisations.
- Maintain accurate and confidential learner records in accordance with data protection and organisational requirements.
- Provide general administrative support to HR, Accounts, centres and other internal teams, including document preparation, record keeping and general office duties.
- Work collaboratively with colleagues across departments and centres, providing administrative support as required.
- Undertake any other reasonable administrative duties appropriate to the role as directed by the management team.
Location & Travel
The role will be based at Merley House, Wimborne, and will require regular travel between our Winton, Dorchester and Boscombe centres to support Annual Reviews and administrative requirements, so a full driving licence and own transport is required.
Criteria
Qualifications
- Level 2 Maths and English (or equivalent)
Skills / Competencies
- ·Proficient in Microsoft Office suite (Word, Excel, Outlook).
- Excellent communication skills, both verbal and written.
- Strong organisational skills with the ability to multitask and prioritise workload effectively.
- Attention to detail and accuracy when data inputting.
- Ability to work independently with minimal supervision and as part of a team.
- Willingness to learn and to deal with new challenges positively.
- Able to work independently but also well as part of a friendly team.
- Strong typing skills to ensure accurate minutes are taken during meetings
Experience
- Previous experience in an administrative role or office environment is preferred but not essential.
- Experience in handling phone calls, emails, and other forms of correspondence.
- Knowledge of working or background in education is desirable.
Personal Attributes
- Enthusiasm, sense of humour whilst bringing a level of professionalism to the job.
- Ability to maintain confidentiality and discretion when handling sensitive information.
- Reliability and punctuality.
- Proactive approach to problem-solving.
- Willingness to take on additional responsibilities as and when required.
- Flexibility to adapt to changing priorities and deadlines.
- Strong work ethic and commitment to quality.
- As you will be around learners with Special Education Needs & Disabilities (SEND) and behavioural issues, you must have a caring and understanding nature.
Special Attributes / Requirements
- Willingness to undergo background, DBS and reference checks.
SWRAC is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service (DBS) checks along with other relevant employment checks. We are committed to securing genuine equality of opportunity in all aspects of our activities as an employer and education provider.
Job Types: Full-time, Permanent
Pay: £27,790.92 per year
Benefits:
- Casual dress
- Company events
- Cycle to work scheme
- Health & wellbeing programme
- Private medical insurance
Work Location: In person
