Overview
To oversee and coordinate the effective delivery of office administration and executive support functions within CRFCA, ensuring the provision of efficient, professional and consistent administrative support across the organisation.
Principal Areas of Accountability, Tasks and Duties
- Oversee the day-to-day operation of the office administrative function
- Line manage and support the Administrative & Membership Support Officer
- Coordinate business support activities, meetings and governance administration
- Support senior leaders through effective administrative coordination and diary management
- Oversee meeting preparation, logistics and documentation for key organisational meetings and events
- Maintain oversight of office facilities, equipment and administrative systems
- Coordinate office processes and promote continuous improvement of administrative practices
- Liaise with internal and external stakeholders across the RFCA network
- Support onboarding and local induction arrangements for office staff where required
- Ensure appropriate record management and compliance with organisational procedures
Staff management responsibilities:
Undertake line management responsibilities for the Administrative & Membership Support Officer .
Success Profile
Skills & Experience
a. Essential
- Experience coordinating office or business support functions
- Experience supervising or supporting staff
- Strong organisational and prioritisation skills
- Ability to work independently and manage competing priorities
- Effective stakeholder management and communication skills
- Strong Microsoft Office capability
b. Desirable
- Experience supporting governance or committee processes
- Experience within a public sector or military environment
- Experience coordinating events or senior meetings
4. Behaviours (Success Profiles - Civil Service Behaviours).
- Seeing the Bigger Picture
- Working Together
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
Additional Requirements
The job holder will be required to be vetted to Security Check (SC) level.
This job description should be discussed with your line manager at the time of receiving your annual Personal Development Report. Occasionally, in light of changes in business need your job description may need to change. You may be requested to undertake additional or other duties as directed by Line Management.
As part of our commitment to integrity and safeguarding all applicants for Crown Servant posts are required to declare whether, within the past five years, they have been dismissed from any employment for gross misconduct involving bullying, harassment, discrimination, or victimisation, or have left a role following a formal disciplinary process where a finding of gross misconduct related to these behaviours was made, even if dismissal did not occur.
This declaration requirement applies regardless of whether the previous employment was within the Civil Service, Armed Forces, private sector, or another public body.
- A disclosure will automatically disqualify a candidate so the application must be rejected. All personal data will be treated confidentially.
Pay: £30,740.00 per year
Work Location: In person
