Job Summary
We are seeking a highly organised and proactive individual to join our team as an Office Coordinator, following the upcoming retirement of a valued long-term team member. This unique position offers a varied and rewarding opportunity for someone who thrives in a fast-paced environment and enjoys both administrative and project support.
This is a key position within our company, offering a unique mix of managing administrative tasks and support to our estimating and contracts operations. It’s an excellent opportunity for someone who enjoys variety in their day and takes pride in providing efficient, high-level support across the business.
The Office Coordinator is a full-time, on-site role based in Worcestershire, responsible for ensuring the smooth day-to-day running of the office. Key tasks include :
Responsibilities
- Coordinate daily office activities to ensure seamless operations across departments.
- Manage and supervise administrative staff, providing guidance and support as needed.
- Managing incoming calls and emails, welcoming visitors, and maintaining office records, files, and documentation
- Supporting tender and contract administration, and preparing basic reports and correspondence
- Updating databases and systems, monitoring deadlines, and supporting management with general administrative tasks as needed.
- Maintain organised filing systems, both digital and physical, ensuring easy retrieval of documents.
- Handle office supplies and liaise with internal teams and external partners.
- Ensure compliance with organisational policies and procedures while fostering a positive work environment.
Skills
- Previous experience in an office coordination, administration, or customer service role; experience in the trades or electrical contracting sector is an advantage.
- Strong attention to detail, problem-solving abilities, and a proactive, flexible attitude toward changing needs.
- Excellent communication skills with professional phone etiquette.
- Strong organisational skills with the ability to prioritise tasks effectively under pressure.
- Proficient in using office software such as MS Office Suite (Word, Excel, Outlook) and comfort learning new digital tools.
- Ability to manage multiple projects simultaneously whilst maintaining attention to detail.
- Basic understanding of invoicing, purchase orders, or job tracking processes.
This position offers an engaging environment where organisational excellence and effective communication are valued highly. The ideal candidate will be a motivated self-starter capable of working independently whilst contributing positively to the team’s success.
Why Choose us:
- Competitive Salary
- Company Bonus Scheme
- Death in Service Benefit
- Personal Accident cover
Pay: £28,000.00-£32,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Free parking
- Life insurance
- On-site parking
Ability to commute/relocate:
- Malvern WR14 1AG: reliably commute or plan to relocate before starting work (preferred)
Language:
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
