TEAM ASSISTANT & OFFICE MANAGER
- Odevo UK • £40,000 - £45,000 • Office Based - London
ROLE OVERVIEW
You will be the organisational heartbeat of our Property Services Leadership Team and the steward of a smooth, welcoming London office. In this varied, hands-on role, you’ll blend complex diary and stakeholder management with polished office operations, thoughtful event coordination, and administrative excellence.
Acting as the central coordination point, you will anticipate needs, remove friction, and keep leaders operating at pace. You’ll be a trusted contact for internal and external stakeholders, a calm problem-solver who spots issues early, and the owner of a positive, well-run workplace where people can do their best work.
Approachable and confident, you’ll build strong relationships at all levels, take ownership from start to finish, and thrive in a dynamic, fast-moving environment.
ROLE EXPECTATIONS
Most days, you’ll balance proactive executive support with running the office: controlling complex calendars, triaging priorities, preparing materials, coordinating meetings and events, and ensuring the workspace, supplies, and systems are in great shape. You’ll field queries, connect the dots across teams and suppliers, and jump in wherever needed to keep operations smooth. You’ll continuously look for small improvements that add up to a better, more efficient experience for leaders and colleagues.
WHAT SUCCESS LOOKS LIKE
- Leadership diaries are flawlessly managed, with priorities protected and meetings well-prepared.
- The London office runs smoothly, is well-presented, and consistently receives positive feedback.
- Stakeholders feel informed, welcomed, and confident their requests are handled promptly and professionally.
- Issues are anticipated and resolved early, with clear communication and minimal escalation.
- Team events, offsites, and visits are organised end-to-end, on budget, and with strong attendance and impact.
- Processes, templates, and routines are refined to save time and improve consistency.
HOW YOU'LL SPEND MOST OF YOUR TIME
- Managing complex calendars, meeting logistics, agendas, and briefing materials for senior leaders.
- Running day-to-day office operations, including supplies, facilities coordination, H&S routines, and vendor liaison.
- Coordinating team events, leadership offsites, visitor hosting, and travel logistics.
- Handling inbox triage, document preparation, expense processing, and light reporting.
- Acting as a first point of contact for internal teams and external partners, ensuring timely responses and follow-through.
- Spotting and delivering process improvements that enhance efficiency and the office experience.
WHO THIS ROLE IS FOR
- You are highly organised, proactive, and energised by helping others succeed.
- You communicate clearly, build trust quickly, and handle sensitive information with discretion.
- You enjoy variety, take ownership, and adapt easily as priorities shift.
- You balance warmth with professionalism and take pride in a well-run, welcoming workplace.
- You are solutions-focused, comfortable making decisions, and calm under pressure.
EXPERIENCE THAT HELPS
- Experience supporting senior leaders with complex diary management in a fast-paced environment.
- Hands-on office management or facilities coordination in a growing business.
- Organising team events, offsites, and multi-stakeholder meetings end-to-end.
- Working with suppliers and managing small budgets or purchase processes.
- Building simple tools, templates, or checklists that streamline admin and operations.
WHAT WE OFFER
- Competitive salary, aligned to experience
- 25 days holiday plus bank holidays
- Annual salary review
- Salary sacrifice scheme and option to buy or sell annual leave
- Life assurance and private healthcare
- Wellbeing support and employee extras (Spectrum Life)
- Free eye tests and Cycle to Work scheme
- Fully funded learning, development and professional training
- Employee referral scheme with rewards up to £1,500
ABOUT ODEVO UK
We are on a mission to become the leading international force in residential property management. What we do matters to billions of people in their everyday lives.
Residential real estate is the world's largest asset class, and for most families, buying a home is the single biggest financial decision they will ever make. For too long, residential property management has fallen short of homeowners' and residents' expectations, and the industry is ready for change. Odevo was formed to make that change happen.
In just six years, Odevo has grown more than 70-fold, establishing us as the leading international player. We are more than 12,000 people across the US, the UK, the Nordics, Germany, Spain, Portugal, Mexico, and Italy building Odevo. Together, we aspire to break new ground through innovation and cultivate a workplace where we help each other succeed, where ideas matter more than titles, and where kindness is a strength.
By combining the power of people and technology, we set a new standard for how homes are managed. Our technology-enabled services simplify living for residents and create a better experience for property owners and boards.
Our ambition is to continue our fast-growing journey through new customers, service expansion, and by partnering with great companies that share our mindset and ambition, both in existing and new markets.
As we continue to grow, we stay true to who we are, challenge unnecessary bureaucracy, and keep decision-making close to our customers.
If you share our mindset and ambition, we'd love you to join us and help accelerate our mission together.
HOW WE HIRE
- Initial conversation with our talent team
- Interview focused on practical scheduling judgment, stakeholder management, office operations, problem-solving, and values alignment
We aim to complete the process within two to three weeks and communicate clearly throughout.
INTERESTED?
Apply with your CV.
All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
Appointment is subject to a valid DBS check.
