Job Summary
We are seeking a reliable and detail-oriented Finance & Administration Officer to manage a broad range of finance and administrative duties. This role requires someone who is hands-on with transactional finance (invoicing, supplier invoices, tax and VAT) while also being comfortable analysing financial data, producing reports, and supporting general office administration within a busy media & publishing business.
Key Responsibilities
Finance Operations
- Prepare, issue, and manage customer invoices
- Process supplier invoices accurately and on time
- Manage accounts payable and accounts receivable
- Reconcile bank accounts, supplier statements, and customer accounts
- Support payroll processing (if required)
- Maintain accurate financial records and documentation
Tax & Compliance
- Prepare and submit VAT returns
- Assist with tax compliance and statutory reporting
- Liaise with external accountants, auditors, and tax advisors
- Ensure compliance with financial policies and regulations
Reporting & Analysis
- Produce regular sales and financial reports (monthly, quarterly, annual)
- Analyse financial data and identify trends, variances, and risks
- Support budgeting and forecasting processes
- Assist management with ad-hoc financial analysis and reporting
Administration & Support
- Handle general office and finance administration and filing
- Support wider administrative tasks as required
- Support management with the analysis of sales data which includes producing regular and ad-hoc reports on sales performance and pipeline activity, translating data into clear insights
- Assist with competitor analysis and accurately record findings within the CRM system
- Respond to finance-related queries from internal and external stakeholders
- Assist with process improvements and efficiency initiatives
Skills & Experience Required
- Proven experience in a broad finance or accounts role
- Strong knowledge of invoicing, accounts payable/receivable, VAT, and basic tax principles
- Good analytical skills with the ability to interpret financial reports
- Experience preparing management reports
- High level of accuracy and attention to detail
- Strong organisational and time-management skills
- Ability to work independently and manage multiple tasks
- Proficient in accounting software (preferably Quickbooks ) and Microsoft Excel/ Word as well as Adobe products
Desirable Skills
- Experience with budgeting and forecasting
- Knowledge of accounting systems (e.g. Xero, Sage, QuickBooks, or similar)
- Previous experience in an SME or multi-tasking finance role
Personal Attributes
- Proactive and self-motivated
- Reliable and trustworthy
- Strong communication skills
- Flexible, hands-on, and willing to support where needed
Job Type: Full-time
Ability to commute/relocate:
- London EC2A 4PJ: reliably commute or plan to relocate before starting work (required)
Experience:
- finance: 5 years (required)
Work Location: In person
