Atlantis Health UK’s Finance and Operations Assistant is responsible for working collaboratively with all our staff to manage and promote a positive, efficient, and conducive business environment.
Key areas of responsibility:
Finance Support
- Reports all potential spending to Finance and Operations Lead in advance of expenses incurred
- Works closely with Finance and Operations Lead to ensure smooth operation of finance matters
- Manages accounts payable & receivable and monthly bank reconciliations in Xero; update cash flow sheet weekly with actuals & forecasts
- Work closely with Finance and Operations Lead to ensure billing is completed in a timely manner
- Reconciling daily, monthly, and yearly transactions
- Process payments/refunds and allocation of receipts/refunds
- Dealing with billing queries, updates, amendments, and ad hoc requirements
- Update customer/clients billing information
General office and operational support
- Acts as a central point of contact for visitors, telephone, email, and postal inquiries.
- Builds and maintains rapport with clients visiting and/or using our office space, anticipating needs, and providing a professional setting for meetings
- Acts as designated Health and Safety representative.
- Ensures all risk assessments and external checks are up to date and compliant, including PAT testing for office electricals
- Maintains office supplies stock
- Manages admin and social budgets to include subscriptions, travel, maintenance, stationery, social, and office consumables & report expenses to Finance and Operations Lead in a timely manner
- Supports client servicing teams’ admin when required
- Leads relationship with property management company and facility services.
- Creates, monitors, and observes security precautions and procedures including out of hours & holiday security arrangements and key holders. Acts as key out-of-hours contact in the event of an alarm.
IT Support
- Provides first line IT support for the UK office including troubleshooting IT issues, researching, sourcing & purchase new IT equipment (with prior approval from the Finance and Operations Lead), manages renewals and monitors equipment warrantees and guarantees
Human Resources
- Partners with the HR Director to co-ordinate workspace allocation and onboarding plans for new staff
- Equips new starters with appropriate resources including desk space, IT equipment
- Undertakes fire, Health & Safety, and relevant office processes training with new starters
- Financial administration experience – min of 2 years bookkeeping including accruals and prepayments
- Experience with accounting systems, preferably Xero
- Excellent organisational and communication skills
- Ability to maintain a calm approach when under pressure
- Proven ability to take on new tasks willingly, using initiative and seeking to take on responsibility; has a can-do attitude
- Strong PC-literacy and Microsoft Office skills, especially Excel
- Ability to work with the IT department to facilitate the setup, configuration, and distribution of new laptops and equipment for employees.
- An excellent eye for detail and keeping things well organised
Benefits
- Pension scheme
- Life Assurance
- AXA: Covers Eye care, Dental and Physio
- BUPA - Private Health Insurance
- 25 days holidays
- Modern, vibrant offices in Richmond
- Hybrid/ Flexi working – two days per week in office
We have a great working environment, creative and fast-paced, looking for a candidate that can think out of the box, and is proactive in their day-to-day approach. Looking for a candidate that is going to work well in a small office, take full ownership of the role, someone who can ensure the smooth running of the office.
Pay: £39,000.00 per year
Benefits:
- Casual dress
- Cycle to work scheme
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Work from home
Ability to commute/relocate:
- London, Greater London: reliably commute or plan to relocate before starting work (required)
Experience:
- Finance Administration: 2 years (required)
Work Location: In person
