Workplace Coordinator
Contract: Professional Services, Production & Technology
Location: Glasgow, G1 3BX, with travel between Glasgow and Edinburgh
Hours of work: 40
Contract Type: Permanent
We are seeking a Workplace Coordinator who will play a pivotal role in ensuring the smooth day-to-day operation and administration of the workplace environment for the WSP account.
This position is focused on delivering efficient back-office support, facilities coordination, and workplace services that contribute to a positive experience for both employees and visitors.
Location: Glasgow, G1 3BX, with travel between Glasgow and Edinburgh (3 days based in Glasgow and 2 days in Edinburgh).
Job Description
We are looking for a professional who can collaborate effectively with workplace teams, suppliers, and client stakeholders, ensuring high standards of service delivery in line with ISS and WSP values.
The role will support facilities management, workplace operations, and compliance while helping to drive continuous improvement across services.
Key Responsibilities
- Provide comprehensive support to the Facilities Manager, Assistant Facilities Manager, and wider workplace teams
- Liaise with and support the client’s Business Admin team
- Coordinate and set up meeting and conference rooms for business meetings and events
- Maintain workplace records, reports, and documentation to ensure compliance with policies and standards
- Support services including cleaning, catering, and maintenance to ensure seamless operations
- Monitor and update workplace management systems with accurate data and generate reports on workplace metrics
- Act as the primary point of contact for workplace queries from employees and contractors
- Maintain health and safety records, support ESG initiatives, and ensure compliance with relevant policies
Professional and Personal Competencies/Qualifications
- Background in Facilities Management (FM)
- Understanding of compliance and a technical awareness within workplace environments
- Strong attention to detail, ensuring accuracy and adherence to standards
- Proactive problem-solving approach with a focus on continuous improvement
- Excellent collaboration and communication skills
- Effective time management and ability to prioritise multiple tasks
- Customer-focused mindset, delivering a high-quality workplace experience
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing [email protected]
If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: TalentPlace
To find out more about what we do - https://www.uk.issworld.com/
Work Location: In person
