Role Purpose
To provide secretarial and administrative support to UK Consultancy teamon a daily basis to ensure that their needs and the clients’ needs are met atall times.
This role will be supporting the Midlands and South Building Consultancyteam.
Key Responsibilities
- An understanding of the teams’priorities including diary management. This involves organising travelarrangements, client and internal meetings, lunches and dinners.
- Organisation of internaland external events including client entertaining and network events
- Creation of Letters andPowerPoint presentations from scratch to a high standard
- Preparation of outgoingcorrespondence and various other document.
- Dictation typing,amending, formatting and binding reports
- Creatingagendas/collating all papers ahead of meetings
- Full management offiling/e-filing/archiving
- Meet and greet clients,including booking meeting rooms, equipment and organising refreshments as necessary
- Communicate with theteam, ensuring a high level of awareness of current priorities andwhereabouts
- Travel and expensesmanagement
- Administrative duties forthe business’ one team Charity Partner, Shelter in accordance with supportingthe Exec Director
- Other ad hoc tasks as andwhen required PersonSpecification/Requirements
- Prior PA/Secretarial experience
- Experienceof working with internal/external clients
- Abilityto work proactively and co-operatively
- Abilityto prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Pro-activeand enjoys working autonomously and as part of a wider team
- Being‘one step ahead’, i.e knowing where they need to be, when and with the rightpaperwork
- Maintainsa positive attitude towards routine tasks
- Accurateand exceptional attention to detail
- Extremelyprofessional and approachable whilst also being adaptable
- Understandsand appreciates the importance of using discretion
- Teamplayer who deals effectively with colleagues and clients
- ExcellentIT skills (Word, Excel, MS Outlook & PowerPoint) for the production of highquality documents, reports, correspondence, diary and email management
- Excellentcommunication skills, both verbally and in writing
