Overview
The Office Administrator is responsible for ensuring the smooth day-to-day running of the office, supporting management, staff, and drivers, and maintaining accurate records across systems. The role requires strong organisational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Duties
- Manage office correspondence (emails, phone calls, and post) efficiently and professionally.
- Perform general clerical duties, including photocopying, scanning, faxing, mailing, and filing
- Prepare and maintain accurate records, reports, and filing systems (both digital and paper-based).
- Support the operations team in scheduling, allocating, and tracking jobs.
- Handle general administrative tasks such as data entry, document preparation, and updating spreadsheets.
- Maintain and update drivers’ accounts on the system, ensuring all information is accurate and up to date.
- Carry out relevant checks, including reviewing tracker data, to confirm consistency with the information on record.
- Double-check job groups to ensure all booking and scheduling details are correct.
- Assist with invoicing, billing, and basic financial record-keeping when required.
- Ensure compliance with company policies and procedures.
- Monitor vehicle compliance – ensuring all vehicles are up to date with MOT, road tax, insurance, servicing, and maintenance.
- Keep reminders and schedules for vehicle renewals, inspections, and repairs, and liaise with garages/service providers when required.
- Provide ad-hoc administrative support to management as needed.
- Manage and maintain office supplies inventory
- Coordinate and schedule appointments, meetings, and conferences
- Handle incoming and outgoing correspondence
- Provide administrative support to staff members as needed
- Familiarity with Google Suite (Docs, Sheets, Slides)
Experience
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Strong organisational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general IT systems.
- Good communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Problem-solving skills with a proactive approach. Knowledge of transport/logistics sector (desirable but not essential).
If you are a highly organized individual with excellent clerical skills we would love to hear from you. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. This position offers an opportunity to contribute to a dynamic organization where your administrative expertise will be valued. The successful candidate will demonstrate professionalism, attention to detail, and the ability to manage multiple responsibilities efficiently.
Job Type: Full-time
Pay: £27,000.00-£28,100.00 per year
Experience:
- Office admin: 2 years (required)
Work Location: In person
