WE ARE HIRING!! If you're looking for a summer job then we are looking for an organised person to provide professional, efficient, and effective administrative support.
Shift Pattern
37.5 hours per week (full time) worked Monday to Friday from 9am - 5pm.
Job Summary
To provide professional, efficient, and effective administrative support to the Rainbow Foundation, ensuring efficient and effective running of the charity office and daily business.
This is an excellent opportunity to grow your skills within a business that really does make a difference.
About the Rainbow Foundation
Now in our 27th year, the Rainbow Foundation is an active ageing charity which successfully works to improve the Health and Wellbeing of our communities. We believe in a society where all older people can be treated with respect and live fulfilled lives. We promote independent living, positive ageing and have an excellent reputation for high quality services. In 2020 we won the Social Care Wales Accolade ‘working with and listening to people with dementia’.
All our services put the needs of our clients and staff at the forefront of what we do. As a charity we are driven by excellence above profits. We are an accredited Real Living Wage employer and have an Employment Assistance Programme in place to support our staff’s wellbeing.
If you would like to become a part of our successful charity, please get in touch.
Role and required skills
- Often being the first point of contact, you will need to possess good communication skills.
- You will need to possess excellent time management and organisational skills to be able to deal with a multitude of tasks and a range of priorities.
- You will need strong IT skills and be competent in the use of most Microsoft Office applications including Outlook, Word and Excel. A working knowledge of PowerPoint would also be helpful.
- You will need to have good problem solving skills as you will need to be practical, proactive and able to use your initiative.
Role and required experience
- Be responsible for the smooth running of the charity office, dealing with enquiries by telephone, email and post, and maintaining filing systems (both electronic and hard copy).
- Filter telephone calls before passing them to the necessary person. Take and relay accurate and timely messages and answer questions where possible.
- Deal with visitors to the organisation in an appropriate and personable manner.
- To undertake word processing, electronic communication, telephone communication, filing, faxing, printing and photocopying work as required by the senior management team.
- Support finance officer with data inputting
- Set up meetings, book meeting rooms and coordinate events accordingly
- Assist with keeping contact databases and records up to date, including forwarding any data protection queries to the relevant team.
- Assist with minute taking
- Be responsible for the handling and processing of post.
- Maintain office supplies and orders, creating purchase orders as appropriate
- Draft, type and dispatch charity office correspondence as requested.
- Support the running of peer support groups with room set up, greeting attendees and collecting payments
- Support the community to book rooms /sessions at Penley and Marchwiel locations
General
- Assist with other work, projects and events as required
- Good teamwork skills
- To actively participate in team meetings, supervision and undertake training as directed.
- Understanding of safeguarding and confidentiality
- Adhere to the Rainbow Foundations policies and procedures
Job Type: Part-time
Pay: £13.45 per hour
Benefits:
Work Location: In person
