Job Overview
Must be Somali and English speaking****
We are seeking a highly organised and proactive Office Administrator to join our team. The successful candidate will play a vital role in maintaining smooth daily operations within our office environment. This position offers an excellent opportunity for individuals with strong administrative skills and experience in office management to contribute to a dynamic organisation. The role involves handling various administrative tasks, supporting team members, and ensuring efficient office procedures are followed.
Duties
- Managing incoming calls with professional phone etiquette and directing enquiries appropriately
- Organising and maintaining filing systems, both physical and digital, to ensure easy retrieval of information
- Data entry and updating records accurately using Microsoft Office programmes and Google Workspace tools
- Assisting with invoicing, bookkeeping, and financial record keeping using QuickBooks
- Scheduling appointments, meetings, and maintaining calendars for staff members
- Preparing correspondence, reports, and presentations as required
- Supporting other administrative functions such as ordering supplies, managing mail, and coordinating office activities
- Ensuring the office environment remains tidy, organised, and welcoming for visitors and staff alike
Skills
- Proven office experience with strong organisational skills
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with QuickBooks or similar accounting software is desirable
- Excellent typing speed and data entry accuracy
- Strong organisational abilities to prioritise tasks effectively in a fast-paced environment
- Good communication skills with professional phone etiquette
- Demonstrated clerical experience supporting administrative functions efficiently
- Ability to adapt quickly to new software or procedures as required
This role is ideal for a motivated individual seeking a rewarding position within a professional setting. The successful applicant will be an essential part of our team, contributing to the organisation’s overall efficiency and success.
Job Type: Part-time
Pay: £10.00-£15.00 per hour
Work Location: In person
