Construction Office Administrator
Location: Chiswick, London (with occasional site visits across Central London)
Salary: £28,000 – £33,000 per year, depending on experience
Job type: Full-time, permanent | Hybrid (office & home working)
Start date: ASAP
About us
We are a high-end construction company based in Chiswick, delivering premium residential and commercial projects across Central London. We work with discerning clients who expect exceptional quality, attention to detail, and seamless project delivery. As we continue to grow, we are looking for a sharp, organised, and proactive Office Administrator to become the backbone of our operations.
The role
This is a varied, fast-paced role at the heart of a busy construction business. You will work closely with our site managers and project managers, keeping everything running smoothly behind the scenes while they focus on delivery on site.
Your day-to-day responsibilities will include:
— Managing and responding to emails on behalf of the business
— Communicating directly with subcontractors: requesting pricing, chasing quotes, and coordinating scheduling
— Placing material and supplier orders accurately and on time
— Tracking project progress and maintaining up-to-date records
— Filing and organising daily site photographs into clearly labelled project folders
— Supporting the team with invoice tracking and maintaining accurate financial records across multiple projects
— Supporting project and site managers with administrative tasks and information requests
— Answering and managing incoming calls professionally
— Reading basic construction drawings and producing purchase lists from them
— Maintaining an organised and efficient office
What we are looking for
We need someone who thrives in a busy environment and takes real pride in keeping things organised. The ideal candidate will have:
— Previous experience in a construction, property, or trade environment (essential)
— A solid understanding of how construction projects run — you know what a subcontractor is, what a day rate means, and why a programme matters
— The ability to read basic construction drawings and extract material or quantity information from them
— Strong written and verbal communication skills
— Confident, professional telephone manner
— Good working knowledge of Microsoft Office or Google Workspace — particularly Excel or Sheets for tracking
— Experience with Xero, QuickBooks, or similar invoicing software (desirable)
— Familiarity with CIS (Construction Industry Scheme) is a bonus but not essential
— Highly organised, self-motivated, and able to manage multiple priorities without dropping the ball
— Based in or able to commute easily to Chiswick, West London
What we offer
— Salary of £28,000 – £33,000 depending on experience
— Hybrid working — a mix of office days in Chiswick and home working days
— 28 days holiday including bank holidays
— A friendly, close-knit team environment
— Real opportunity to grow with the business as we expand
How to apply
Please send your CV and a short covering note telling us about your experience in construction administration to.
Pay: £28,000.00-£33,000.00 per year
Benefits:
Application question(s):
- Do you have previous experience working in construction or a trade environment?
Work Location: Hybrid remote in London W4 1QP
