The Fleet Administrative Assistant supports the efficient operation of the company’s vehicle fleet by providing administrative, coordination and record-keeping support. This role ensures compliance with regulations, maintains accurate fleet data and assists with reporting and communication between suppliers and internal teams.
Maintain and update fleet records, including vehicle registrations, insurance, servicing and inspections
Schedule vehicle maintenance, MOTs and repairs, ensuring minimal downtime
Monitor and track fleet usage, fuel consumption and mileage logs
Process invoices, purchase orders and expense reports related to fleet operations
Assist with compliance requirements, including legal and safety documentation
Liaise with drivers, suppliers, garages and leasing companies
Manage fleet-related databases and administrative systems
Handle general administrative duties such as filing, correspondence and data entry
