Glasgow OR Inverness (Hybrid)
Permanent
Full Time – 37.5 hours
Salary c. £25,000 (depending on experience)
ABOUT CALEDONIAN SLEEPER
Caledonian Sleeper is an iconic overnight rail journey connecting Scotland with London, operating nightly (excluding Saturdays) and serving major cities and rural destinations. With a heritage dating back to the late 19th century, we are renowned for comfort, hospitality and a unique travel experience across the UK’s scenic routes.
As a service operated on behalf of the Scottish Government, Caledonian Sleeper contributes to sustainable, convenient travel as part of the UK public sector.
Our core values are Togetherness, Respect, Integrity and Passion, underpinning everything we do. We are committed to a diverse and inclusive organisation that reflects the communities we serve and fosters a collaborative, respectful and passionate approach to guest experience.
THE ROLE
Caledonian Sleeper Limited (CSL) is redefining how Finance operates - modernising systems, strengthening processes and building a team culture where everyone contributes to accurate, timely financial information.
We are seeking a Transactional Finance Administrator to join the Finance team at CSL. In this role, you will manage day-to-day transactional activities, ensuring accurate and timely processing of financial documents across Accounts Payable (AP).
You will work closely with the wider Finance team and help ensure transactional records are complete, compliant and audit ready.
RESPONSIBILITIES:
The Transactional Finance Administrator will support the Finance team by managing day-to-day transactional tasks and ensuring accurate, timely processing of financial documents.
Accounts Payable (AP):
· Raising Purchase Orders
· Confirm Deliveries and perform Goods Receipts
· Invoice processing
· Maintain the Purchase order Log
· Mailbox Management
· Ensure timely payments to suppliers.
· Supplier Account Maintenance
· GR/IR support
· Vendor statement reconciliations.
· Any other tasks as allocated by the Transactional Finance Manager
· Following procedures and controls.
· Assist in the implementation of process improvements.
· Responsibilities may evolve with changes in the business, and the post holder should be flexible and adaptable to meet new demands.
Compliance & improvement:
· Ensure compliance with internal policies and external regulations.
· Assist with implementing process improvements.
Flexibility:
· Undertake other tasks allocated by the Transactional Finance Manager, with responsibilities evolving as the business changes.
PREFERRED SKILLS EXPERIENCE and ATTRIBUTES:
To excel in this role, you will need:
· To be reliable and organised with a strong attention to detail and a positive and collaborative approach.
· To be willing to learn new systems and processes
· The ability to manage routine tasks accurately and consistently
· An understanding of accounting principles, financial regulations and compliance is preferred.
· Have the capability to process payments [DH3] [DH4] [SC5] while ensuring the accuracy and completeness of all transactions.
· Competent user of Microsoft Office applications, particularly Excel.
OUR VALUES: TOGETHERNESS, RESPECT, INTEGRITY AND PASSION
The requirements of this role align with our core values in the following ways:
· Togetherness: Works closely with the Finance team to manage daily transactional execution and keep activities moving in a shared, team-based way.
· Respect: Ensures accurate, timely processing of invoices and documents (including confirming deliveries and goods receipts), showing care for stakeholders’ work and for what others need to run effectively.
· Integrity: Ensures that financial policies and procedures are followed. Supports accurate reconciliations (including GR/IR and vendor statement reconciliation), maintaining reliable records across AP/AR and the general ledger.
· Passion: Brings a continuous-improvement mindset to optimise AP/AR processes, resolve transactional issues, and improve day-to-day ways of working.
WHY CALEDONIAN SLEEPER?
· Be part of an iconic brand with a rich heritage and a forward-looking future.
· Collaborate across a diverse network of partners, depots and onboard teams in a values-led, inclusive culture.
· Play a pivotal role in delivering a premium guest experience every night across Scotland and beyond.
· Access a hybrid work environment with opportunities to influence at depot level and shape standards across the network.
· Competitive salary and benefits package.
· Join a team that prioritises Togetherness, Respect, Integrity and Passion in everyday action from onsite governance to customer facing moments.
WHAT WE OFFER
· 25 days annual leave (plus public holidays)
· Free travel on Scotrail for you and eligible family members
· Free travel on Caledonian Sleeper for you and eligible family members
· Significant discount on other UK rail travel for you and eligible family members
· Allocation of “friends and family” tickets for travel on Caledonian Sleeper
· Healthcare cash plan
· HAPI Benefits membership offering discounts at selected retailers, hospitality venues and gyms etc.
· Contributory pension scheme
HOW TO APPLY
If you are interested in this opportunity, please click Apply. We look forward to reviewing your application. Closing date for applications will be 9th September 2026.
Occasionally we receive a large volume of applications for our roles and when that happens, we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
At Caledonian Sleeper Limited we are committed to building a diverse and inclusive organisation that supports the needs of all and matches the diverse profile of our guests. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from all if you feel you match the skill requirements of the role.
Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Pay: £25,000.00 per year
Application question(s):
- Do you have the right to live and work in the UK with no time limits or restrictions?
- What is your notice period?
- What are your salary expectations?
- Have you previously been employed by Caledonian Sleeper?
- Are you known to any current employees of Caledonian Sleeper?
Work Location: In person
