The successful candidate will provide comprehensive day-to-day administrative support to the Pharmacy Team at Glangwili General Hospital.
The post holder will play a key role in ensuring the efficient operation of pharmacy services by undertaking a range of administrative duties, maintaining accurate records, coordinating communications, and supporting the wider multidisciplinary team.
The role requires excellent organisational and communication skills, a high level of accuracy and attention to detail, and the ability to work independently and as part of a team within a busy healthcare environment. The post holder will be expected to demonstrate professionalism, flexibility, and a commitment to delivering a high standard of service at all times.
The post holder will provide high-quality administrative support to the Pharmacy Department at Glangwili General Hospital, contributing to the effective and efficient delivery of pharmacy services. Key responsibilities will include:
Providing comprehensive administrative support to pharmacy managers and the wider pharmacy team.
Maintaining accurate and up-to-date records, databases, and filing systems in accordance with local policies and procedures.
Coordinating and responding to telephone calls, emails, and other correspondence in a professional and timely manner.
Arranging meetings, preparing agendas, taking minutes, and distributing relevant documentation as required.
Supporting the organisation and monitoring of pharmacy workforce information, training records, and departmental activities.
Assisting with the preparation of reports, presentations, and other administrative documents.
Liaising effectively with pharmacy staff, multidisciplinary teams, patients, and external organisations to support service delivery.
Managing confidential information appropriately and ensuring compliance with data protection and information governance requirements.
Supporting the administration of recruitment, induction, training, and other workforce-related processes as required.
Undertaking general office duties, including ordering supplies, maintaining stock levels of office materials, and ensuring administrative systems operate efficiently.
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
Numerous mental health and learning disabilities services
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 21/09/2026
