Operations Coordinator (Part-Time, Remote)
About Us
Caledonia Tutors is one of Scotland’s leading tutoring companies, providing high-quality online and in-person tuition to students across Scotland and the UK.
Since launching in 2018, we’ve delivered over 80,000 lessons, supported more than 2,000 students and built a network of over 200 tutors. As we continue to grow, we’re looking for an organised, proactive and friendly Operations Coordinator to help support the day-to-day running of the business.
This is an exciting opportunity to join a growing education company where you’ll have the chance to make a genuine impact and take on increasing responsibility over time.
The Role
As an Operations Coordinator, you’ll play an important role in ensuring the smooth day-to-day running of Caledonia Tutors.
Working closely with the Director, you’ll help coordinate new enquiries, match students with suitable tutors, communicate with parents and tutors, and keep our internal systems organised and up to date.
This is a varied role that would suit someone who enjoys organisation, problem solving and communicating with people.
The position is fully remote, with flexible part-time hours agreed in advance.
Key Responsibilities
- Responding to enquiries from prospective clients.
- Matching students with suitable tutors.
- Contacting tutors to confirm availability.
- Following up outstanding enquiries and responses.
- Monitoring ongoing tutoring arrangements.
- Maintaining and updating internal systems and records.
- Assisting with general operational and administrative tasks.
- Identifying opportunities to improve existing processes.
- Providing day-to-day support to ensure the business runs efficiently.
About You
We’re looking for someone who is:
- Highly organised with excellent attention to detail.
- Friendly, professional and confident communicating with people.
- An excellent written communicator.
- Able to prioritise multiple tasks effectively.
- Comfortable working independently.
- Proactive and willing to take ownership of tasks.
- Confident using Google Workspace (Docs, Sheets, Gmail, Calendar) and learning new systems.
Desirable Experience
Previous experience in one or more of the following would be beneficial, although not essential:
- Operations or administration.
- Customer service.
- Office coordination.
- Education.
- Tutoring.
- Scheduling or diary management.
What We Offer
- Fully remote working.
- Flexible part-time hours.
- Full training and ongoing support.
- A varied role with real responsibility.
- The opportunity to develop alongside a growing business.
- Genuine opportunities for progression as the company continues to expand.
Job Details
Job Title: Operations Coordinator
Location: Remote
Job Type: Part-time, Permanent
Hours: Approximately 10–20 hours per week initially (with opportunities for additional hours in the future)
Salary: £15.00–£17.00 per hour, depending on experience
How to Apply
To apply, please complete our online application form and upload your CV.
Successful applicants will be invited to a 45–60 minute online interview, which includes a discussion about your experience together with a number of practical scenarios designed to reflect the role.
We look forward to hearing from you.
Pay: £15.00-£17.00 per hour
Work Location: Remote
