Job Title: Entry Level Accounts Assistant
Department: Accounts
Reports To: Management Accountant
Job Summary:
The Entry Level Accounts Assistant will provide administrative, and accounts support to the Management Accountant, assisting with the day-to-day management of accounts tasks and general administration. This role is ideal for someone looking to develop their skills and grow within the company, with training and guidance provided.
Key Responsibilities:
Filing and Scanning Documents
- Organise and maintain physical and digital filing systems.
- Scan and archive documents to ensure easy retrieval and compliance with company policies.
Matching Documents with Purchase Orders
- Verify incoming documents and match them with corresponding purchase orders.
- Highlight and resolve any discrepancies in collaboration with relevant departments.
- Processing supplier invoices.
- Reconciling statements.
Credit Card Reconciliation
- Monthly credit card statement, matching and posting the supplier invoices.
Downloading and Registering Documents
- Download documents from various sources and register them into the company’s systems.
- Ensure all records are accurate, up-to-date, and correctly categorised.
Chasing Customers for Purchase Order Numbers
- Follow up with customers to obtain missing purchase order numbers.
- Maintain clear and professional communication to ensure timely resolution.
Chasing Suppliers for PODs and Delivery Notes
- Contact suppliers to obtain proof of delivery (PODs) and delivery notes.
- Ensure all required documents are received and properly filed or registered in the system.
Customer Invoices
- Sending invoices to customers daily, along with the correct delivery documents.
Additional Duties
- Answering Accounts phone calls as required.
- Provide general administrative support as required by the Management Accountant.
- Assist with ad hoc projects and tasks to support the efficient running of the accounts department.
Qualifications and Skills
- Strong organisational skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Common sense and resilience in a fast-paced environment.
- A willingness to learn and develop new skills.
- No prior accounts experience required, but familiarity with basic accounting principles is a plus.
Work Hours
Monday to Friday, 8 AM to 5 PM
Salary
£28-30K DOE
Location
Colnbrook, SL3
Job Types: Full-time, Permanent
Pay: £28,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- On-site parking
Experience:
- Administrative: 1 year (required)
Work Location: In person
