We are looking for an Administrative Assistant to join our Real Estate team, providing high-quality administrative and file management support within a fast-paced, client-focused environment.
This role sits at the centre of the team’s operations, supporting lawyers and wider legal support colleagues to ensure work is delivered efficiently, accurately, and in line with client expectations. You’ll play a key role in maintaining high standards of service, helping the team operate smoothly and consistently.
This is a strong opportunity for someone who enjoys being organised, detail-focused, and part of a collaborative professional services environment.
You’ll gain exposure to a broad range of responsibilities, from matter management and client administration through to supporting transactions and processes, giving you a well-rounded understanding of how a busy legal team operates. The role offers strong development potential for someone looking to build a career within legal or professional services support.
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Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards
- Open and close files on the case management system, ensuring all processes are completed correctly
- Manage document handling including scanning, filing, and distribution of incoming correspondence
- Support document preparation, including printing, copying, PDF editing, and bundling
- Provide administrative support to lawyers and legal support teams in line with business needs
- Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination
- Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines
- Update workflow tracking schedules and ensure accurate matter administration
- Upload and manage documents within client data rooms
- Prepare court bundles (electronic and hard copy), following instructions and relevant procedures
- Undertake online applications and searches (e.g. Land Registry, Companies House, and related platforms)
- Provide support with billing processes where required
- Assist with matter-related financial administration, including payments and expenses
- Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks
- Maintain up-to-date knowledge of client protocols and team processes
- Ensure all work is completed in line with firm policies, procedures, and regulatory requirements
- Work collaboratively across the wider business, contributing to a one-team culture
- Operate with a strong awareness of risk, compliance, and data security
- Deliver a professional, client-focused service at all times
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Previous administrative experience within a professional or office-based environment
- Experience using document or case management systems (legal sector experience beneficial but not essential)
- Strong working knowledge of Microsoft Office
- Highly organised, with the ability to manage competing priorities in a fast-paced environment
- Excellent attention to detail and accuracy
- Confident communicator, able to build effective working relationships with colleagues and stakeholders
- Proactive, reliable, and responsive, with a strong sense of accountability
- Positive, adaptable approach and willingness to learn
- A strong team player with a collaborative mindset and commitment to high-quality service delivery
As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact
[email protected] in confidence with the vacancy reference in the subject line, and we’ll be happy to help.
We are a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We are market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-five housebuilders.
We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Bogota, Buenos Aires, Dublin, Lima, Los Angeles, Hong Kong, Madrid, Mexico City, Milan, New York, Paris, Rome, Santiago de Chile, and Singapore plus a representative office in Miami and broad network of affiliations across the globe.
At DAC Beachcroft we are committed to and recognise the importance of equity, diversity and inclusion across the board, including and beyond the protected characteristics. We take decisions based solely on merit. We value, welcome and seek out people with different backgrounds and life experiences, perspectives, beliefs, ways of thinking and identities.
We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.
Note for Recruitment Agencies
DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).
Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.
