Main Duties & Responsibilities
The function of the Estates Administrator is to provide administrative and coordination support to the Estates function, ensuring all maintenance, compliance and contractor activity is effectively organised, recorded and auditable.
1. Log and track all maintenance requests
2. Maintain work schedules and job records
3. Support allocation of work through effective coordination
4. Maintain records for PPM activities
5. Maintain records for contractor servicing
6. Maintain records for statutory compliance
7. Ensure all records are accurate, complete and audit-ready
8. Support maintenance of asset and compliance registers
9. Book contractor visits and coordinate access
10. Maintain contractor records, including documentation and insurance
11. Obtain competitive quotes for work where needed
12. Act as first point of contact for contractor queries
13. Raise purchase orders and track expenditure
14. Process invoices and ensure appropriate documentation is recorded
15. Produce reports on outstanding jobs / compliance status / contractor activity
16. Maintain systems and databases
17. Arrange and support Estates meetings
18. Take minutes and track actions at H&S meeting
19. Maintain shared records and documents
20. Provide administrative support to Estates Lead
21. Act as a key contact for estates-related queries
22. Support wider organisational administrative needs where required
Please note; applicant shortlisting will take place as and when suitable individuals apply. As such, we would strongly encourage early applications. We reserve the right to close this vacancy early should a suitable candidate be appointed. Interview arrangements will be communicated via email, so please check your email regularly. If you do not hear from us within 2 weeks of closing, unfortunately your application has been unsuccessful.
This role will require a DBS check.
Pay: £15,000.00 per year
Benefits:
- Company pension
- Discounted or free food
- Free parking
- Life insurance
- On-site parking
- Sick pay
Work Location: In person
