Operations Office Administrator
Competitive Salary | Full Time | On-Site | Lytham
Are you an organised and detail-oriented administrator looking to join a fast-paced Operations team? Tangerine Group is seeking an Operations Office Administrator to provide essential administrative support to the Planning function, helping ensure the smooth flow of materials, documentation, and supplier communications across the business.
Reporting to the Operations Director, you'll play a key role in supporting purchasing, inventory management, quality control coordination, and day-to-day operational administration. Working closely with Production, Purchasing, Warehouse, Quality Control, and Accounts teams, you'll contribute to maintaining efficient supply chain and operational processes.
This is an excellent opportunity for someone with strong administrative and IT skills who enjoys working in a collaborative environment and takes pride in delivering accurate, timely work.
As an Operations Office Administrator, you'll support a variety of operational and planning activities, including:
Purchase Order Administration
Processing purchase orders accurately and efficiently
Ensuring appropriate approval and sign-off procedures are followed
Confirming purchase orders with suppliers and maintaining accurate records
Supplier & Inventory Coordination
Tracking supplier orders and monitoring delivery status
Chasing suppliers for Certificates of Analysis (CoAs)
Supporting the timely availability of materials for production
Quality & Documentation Support
Liaising with Quality Control and external testing laboratories to prioritise raw material testing
Distributing relevant purchase order documentation to Quality Control, Warehouse, and Accounts teams
Maintaining accurate filing systems and ensuring documentation is readily available
Data & Systems Administration
Updating Daily Transfer Sheets (DTS) and Goods Received Sheets (GRS)
Maintaining operational records and administrative databases
Supporting planning activities through timely and accurate data entry
General Administrative Support
Providing administrative support to the Planning Team
Attending meetings and training sessions when required
Supporting additional operational administration tasks as directed by the Head of Planning
We're looking for a proactive and organised individual who enjoys supporting operational teams and managing administrative processes.
You'll ideally have:
Previous experience in an administrative, operations, purchasing, or planning support role
Strong IT skills, particularly in Microsoft Excel
Experience using Sage Line 200 or similar ERP systems
Excellent organisational and record-keeping skills
Strong written and verbal communication skills
You'll be someone who:
Has excellent attention to detail
Can manage multiple priorities and meet deadlines
Builds positive working relationships with colleagues and suppliers
Acts with honesty, integrity, and professionalism
Takes ownership of their work and contributes to continuous improvement
As part of our Operations team, you'll play an important role in supporting the supply chain and planning processes that keep our business running efficiently. You'll work alongside experienced colleagues across multiple departments, gain exposure to a variety of operational functions, and develop valuable skills in procurement, planning, systems administration, and cross-functional collaboration.
This is a great opportunity to join a growing business where your contribution is valued and where you'll be supported to develop your career within a dynamic operational environment.
