Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Job Description
We are looking for a Operations Administrator to help deliver high quality coordination and administrative support within the Operations function, with a focus on the Health & Safety (H&S) team. This role is critical in ensuring smooth operations by providing essential administrative support, facilitating H&S and risk monitoring and supporting reporting requirements across the business
Key Responsibilities
Health & Safety and Sustainability Support:
- Collect, verify and standardise key operational data from local offices, ensuring tracking systems remain accurate and up to date.
- Draft and input action lists into Monday.com; maintain ongoing logs of open and completed H&S actions.
- Monitor completion of risk assessments, identify overdue tasks and follow up with relevant stakeholders.
- Collate utilities invoices and support onboarding progress for offices joining the central utilities process.
- Help draft procedural documents, templates and workflow notes, ensuring version control is maintained.
- Support the development and maintenance of intranet content relating to H&S and Sustainability.
Risk Team Support:
- Maintain and update risk, control, incident and outcome registers in Monday.com and Excel.
- Coordinate meetings and reporting cycles, tracking actions to ensure timely completion.
- Manage document control, policy collation and evidence gathering for audits and reviews.
- Support the management of business insurance policies, including data logging and renewal schedules.
- Administer the gifts and hospitality register.
- Assist with ad hoc projects such as offshore service reviews and policy consolidation.
- Liaise across teams to collect updates, support governance processes and maintain accurate records.
- Provide broader administrative support to the Operations function as required.
Key Requirements
- Experience in an administrative role within a regulatory, compliance or risk-based team.
- Knowledge of health & safety legislation is desirable but not essential.
- Exceptional organisational and record-keeping skills, with a high level of attention to detail.
- Able to manage multiple tasks, deadlines and stakeholders in a fast-paced environment.
- Strong analytical ability, with confidence in reviewing data for trends or potential risks.
Additional Requirements
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Professional handling of confidential information, with a proactive and solution-focused approach.
Benefits:
- Company pension
- Employee discount
- Health & wellbeing programme
- Referral programme
- Work from home
Work Location: In person
