Company Secretary – Job Description (Construction & Roof‑Terrace Specialist)
Location: london
Reports to: Director, London Roof Gardens
Summary:
The Company Secretary will play a central role in supporting the Director and ensuring smooth day‑to‑day operations across all projects. This position requires someone highly organised, confident communicating with technical professionals, and comfortable managing multiple moving parts within a fast‑growing construction company.
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Key Responsibilities
- Project Coordination — Liaise daily with architects, structural engineers, surveyors, and building control officers to ensure drawings, approvals, and inspections remain on schedule.
- Client Communication — Act as a first point of contact for clients, providing updates, answering enquiries, and maintaining a professional, friendly relationship throughout each project.
- Scheduling & Diary Management — Manage the Director’s diary, book site visits, coordinate contractor schedules, and ensure all project milestones are tracked and met.
- Document & Compliance Handling — Prepare and organise project documentation, including building control submissions, structural packages, and architect revisions.
- Customer Check‑Ins — Proactively check in with customers to ensure satisfaction, gather feedback, and flag any issues early.
- Enquiry Handling — Manage incoming calls, emails, and website enquiries, ensuring fast, accurate responses and professional follow‑up.
- Invoicing & Bookkeeping — Raise invoices, track payments, manage receipts, and assist with light bookkeeping tasks to support the company accountant.
- Operational Support — Assist with procurement, supplier communication, and general administrative duties to keep projects running smoothly.
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Required Experience & Skills
- Construction Industry Experience — Minimum 2 years working within construction, architecture, engineering, or a related field.
- Professional Communication — Ability to communicate confidently with architects, engineers, building control, contractors, and clients.
- Organisation & Multitasking — Strong diary management, scheduling, and prioritisation skills.
- Technical Understanding — Comfortable reading drawings, understanding project stages, and dealing with compliance documents.
- Admin & Finance Skills — Experience with invoicing, basic bookkeeping, and maintaining accurate records.
- Customer Service — Warm, professional manner with the ability to build trust and maintain long‑term client relationships.
- Software Skills — Competent with Microsoft Office, scheduling tools, and cloud‑based project management systems.
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Personal Attributes
- Proactive, organised, and able to anticipate needs
- Confident communicator with excellent written English
- Calm under pressure and able to manage multiple deadlines
- Loyal, trustworthy, and committed to supporting a growing business
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If you want, I can also prepare a job advert version or a contract-ready role description.
Pay: From £340,000.00 per year
Benefits:
- Casual dress
- On-site parking
Work Location: In person
