Job Overview:
This role will assist the Lead Document Management lead in completing the day-to-day activities and gain experience in the following work area such as Electronic Document Management System (EDMS) and develop basic technical skills to complete assigned work. As well as liase with Document Management Team, Engineering Teams, Suppliers and Subcontractors and Department Manager.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Key Tasks and Responsibilities:
- Become familiar with technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc).
- Assist in the preparation of detail drawings and deliverables of high technical quality and consistent presentation ensuring clarity and ease of construction.
- Entry level drafting and/or design. Interest in learning 2D and 3D software
- Accurately track, log, and distribute releases of both internal and external documentation including related metadata.
- Facilitates and expedites the timely flow of technical information amongst project team members and external parties such as the Client and Suppliers via the EDMS.
- Deliver information required for handover and turnover in accordance with project contractual requirements.
- Archiving of project records.
- Make recommendations for work improvement processes to Document Management Lead
- Gain experience in the following work areas:
- Design
- 2D drafting
- 3D drafting and/or model creation
- Develop basic technical skills to complete assigned work
Other responsibilities as assigned
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Reports to:
Project: Lead Document Management
Functional: Department Manager
Essential Qualifications and Education:
- Strong analytical and problem-solving skills.
- Excellent oral and written communication skills.
- Effective interpersonal skills with positive, customer service-oriented attitude.
- Computer literate on Microsoft programs: Word, Access, Power Point, Excel, Adobe.
- Ability to work as a team member.
- Attention to detail oriented / Quality mindset / Compliance mindset.
Ability to work with a multicultural globally dispersed team across time zones
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Preferred Qualifications and Education:
- Good knowledge of Electronic Database Management System (EDMS) software, MS office and Adobe.
Working knowledge of industry utilized EDMS tools (if applicable).
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