Company Overview
Viabl Ltd is a leading provider of planned and reactive maintenance services across the United Kingdom. Our mission is to deliver reliable, efficient, and high-quality maintenance solutions for homes and businesses, driven by a commitment to excellence and customer satisfaction.
Summary
We are looking for an organised, proactive and confident Business Support & Office Manager to coordinate key business support functions across the company, including systems development, training, compliance, document management, facilities, fleet administration and office operations.
This varied role will focus on improving how information, procedures and training resources are managed and accessed across the business. Strong IT skills will be important, as you will help develop and maintain the company intranet, training platforms, and document management systems, while supporting compliance, governance, accreditations, and continuous improvement projects.
Responsibilities
- Develop and maintain the company intranet, training portal, and internal information systems.
- Coordinate training records, inductions, and renewal requirements.
- Maintain controlled documents, policies, procedures, and company records.
- Support compliance activity, audits, accreditations, and governance requirements.
- Assist with supplier, contractor, facilities, and fleet administration.
- Manage facilities and workplace management tasks working with cleaning and maintenance staff
About You
You will be highly organised, detail-focused, and confident managing multiple priorities. Strong administration, communication, stakeholder management, and IT skills are essential.
Experience in compliance, business systems, facilities management, document control, training coordination, or a similar business support role would be beneficial. Experience with intranet, learning or document management platforms would be an advantage.
Essential Skills
- Strong organisational and project coordination skills.
- Excellent administration and document management ability.
- Good IT skills, with confidence using business systems, Microsoft Office, and digital platforms.
- Experience maintaining policies, procedures, or controlled documentation.
- Confidence working with managers, suppliers, and external advisors.
- Ability to manage deadlines, records, and compliance requirements accurately.
- Strong communication skills and a proactive approach to improvement.
Benefits
- Employer contributed Pension scheme
- Additional annual leave scheme
- People orientated office with open door policy
- Dynamic and youthful team
- Company events, wellbeing Wednesdays etc.
- Monthly and Annual employee awards
- Relaxed dress code
- Onsite parking
This is a great opportunity for someone who enjoys variety, ownership, and continuous improvement, with the chance to shape internal systems and improve how the business communicates, trains and supports its employees
If you are ready to take the next step in your career by supporting a dynamic maintenance company committed to excellence, we invite you to bring your expertise to Viabl Ltd. Join us in making a difference—apply today!
Salary range will be dependent on experience.
Pay: £40,000.00-£45,000.00 per year
Work Location: In person
